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Meeting Summary – Annual General Meeting – June 8, 2015

Communication Tools and Channels

Belaineh Deguefé, Deputy Chief Electoral Officer, Integrated Services, Policy and Public Affairs, and Lisa Drouillard, Director, Outreach and Stakeholder Engagement, made a presentation on communication with candidates and the public. They provided updates on shareable tools, sections of the website for candidates and political parties, and various channels for communicating with EC.

The list of accepted ID has been updated to clarify the admissibility of some pieces, such as band membership cards, Métis cards and cards issued by an Inuit local authority. In any case of discrepancy between the printed list and the list on the website, the one on the website will prevail.

EC launched its social media campaign and reported having more than 2,000 followers a number that is expected to grow. Social media are used to share election information on ID, registration, etc. The use of these channels will increase as the election approaches.

Discussion

ACPP members sought clarification on the right of candidates' representatives to see ID at the polls, and on the privacy issues that this might raise. It was reiterated that candidates' representatives have the right to see the ID document, but if an elector refuses to show the document to the scrutineers, the election officer will make a note in the poll book. The elector will receive a ballot nonetheless. No legal restrictions apply to parties regarding privacy if they find out private information from an elector's ID.

A question was asked about where to find information on the new boundaries. It was clarified that EC's website describes the boundaries of the new electoral districts.

In response to a question, EC clarified that its new social media accounts will be used to share information on when, where and ways to register and vote. The agency has launched these accounts early to test their impact and use. The approach to the social media content is factual; they will be used to provide information, but not to engage in debate.

When asked how students can determine in which electoral district to register and vote, it was clarified that they can choose to register and vote using either, for example, the address of their place of residence while at school or the address of their parents' home.

A document was shared with members to inform parties about expectations and requirements related to electoral integrity, prohibited behaviours, and the ways in which the rules will be enforced. ACPP members were invited to provide input and feedback on the document, and they were asked if they had questions or needed any clarification on those messages. Members had positive comments to share.

To the question of whether it is too late to address a problem after an election, members were reminded that it is important to act right away if an incident is detected, and that prevention is key. There are procedures available to be used in these cases.