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Annual Report on the Access to Information Act for the period ending March 31, 2013

Appendix II: Access to Information Statistical Report 2012–2013

Statistical Report on the Access to Information Act

Name of institution: Elections Canada

Reporting period: 01/04/2012 to 31/03/2013

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests
  Number of Requests
Received during reporting period 101
Outstanding from previous reporting period 33
Total 134
Closed during reporting period 115
Carried over to next reporting period 19


1.2 Sources of requests
Source Number of Requests
Media 38
Academia 0
Business (Private Sector) 3
Organization 31
Public 29
Total 101


PART 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 6 7 2 0 0 0 0 15
Disclosed in part 6 26 24 8 5 0 0 69
All exempted 0 5 4 2 0 0 0 11
All excluded 3 0 1 0 0 0 0 4
No records exist 1 10 5 0 0 0 0 16
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Treated informally 0 0 0 0 0 0 0 0
Total 16 48 36 10 5 0 0 115


2.2  Exemptions
Section Number of requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14(a) 0
14(b) 0
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 0
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 1
16.1(1)(d) 0
16.2(1) 0
16.3 33
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 59
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 9
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 9
21(1)(b) 8
21(1)(c) 0
21(1)(d) 0
22 1
22.1(1) 0
23 13
24(1) 0
26 2

* I.A.:  International Affairs
* Def.:  Defence of Canada
* S.A.:  Subversive Activities



2.3 Exclusions
Section Number of requests
68(a) 8
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0


2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 13 2 0
Disclosed in part 57 12 0
Total 70 14 0


2.5  Complexity

2.5.1  Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 1,286 1,408 15
Disclosed in part 19,984 6,086 69
All exempted 131 0 11
All excluded 0 0 4
Request abandoned 0 0 0


2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed
101-500 pages processed 501-1,000 pages processed 1,001-5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 12 237 2 532 1 639 0 0 0 0
Disclosed in part 49 1,514 12 1,922 6 1,569 1 941 1 140
All exempted 11 0 0 0 0 0 0 0 0 0
All excluded 4 0 0 0 0 0 0 0 0 0
Abandoned  0 0 0 0 0 0 0 0 0 0
Total 76 1,751 14 2,454 7 2,208 1 941 1 140


2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 0 0 0 0 0
Disclosed in part 3 1 0 1 5
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 3 1 0 1 5

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
34 12 2 16 4


2.6.2  Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 14 8 22
16 to 30 days 6 2 8
31 to 60 days 0 3 3
61 to 120 days 0 1 1
121  to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 20 14 34


2.7  Requests for translation
Translation Requests Accepted Refused Total
English to French  0 0 0
French to English  0 0 0
Total 0 0 0


PART 3 – Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
All disclosed 1 0 0 0
Disclosed in part 21 0 0 2
All exempted 5 0 0 0
All excluded 0 0 0 0
No records exist 2 0 0 0
Request abandoned 0 0 0 0
Total 29 0 0 2


3.2 Length of extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 20 0 0 2
31 to 60 days 4 0 0 0
61 to 120 days 5 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 29 0 0 2


PART 4 – Fees

4 Fees
Fee Type Fee Collected Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 115 $570 0 $0
Search 0 $0 1 $50
Production  0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction  0 $0 0 $0
Total 115 $570 1 $50


PART 5 – Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 12 201 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 12 201 0 0
Closed during the reporting period 11 180 0 0
Pending at the end of the reporting period 1 21 0 0


5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121  to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 8 0 0 0 0 0 0 8
Disclose in part 1 2 0 0 0 0 0 3
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 9 2 0 0 0 0 0 11


5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121  to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

PART 6 – Completion time of consultations on Cabinet confidences

Completion time
Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0


PART 7 – Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries  $133,697
Overtime $0
Goods and Services $126,577
• Professional services contracts $122,751  
• Other $3,826
Total $260,274


7.2 Human Resources
Resources Dedicated full-time to ATI activities Dedicated part-time to ATI activities Total
Full-time employees 1.70 0.13 1.83
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.48 0.21 0.69
Students 0.18 0.00 0.18
Total 2.36 0.34 2.70