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Annual Report on the Access to Information Act for the period ending March 31, 2014

Appendix II: Access to Information Statistical Report 2013–2014

Statistical Report on the Access to Information Act

Name of institution: Elections Canada

Reporting period: 04/01/2013 to 03/31/2014

Part 1 – Requests under the Access to Information Act

1.1 Number of Requests
  Number of Requests
Received during reporting period 61
Outstanding from previous reporting period 19
Total 80
Closed during reporting period 66
Carried over to next reporting period 14


1.2 Sources of requests
Source Number of Requests
Media 14
Academia 0
Business (Private Sector) 4
Organization 27
Public 16
Total 61


PART 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 1 6 1 0 0 0 0 8
Disclosed in part 3 14 15 4 2 3 2 43
All exempted 1 0 0 0 0 0 0 1
All excluded 1 3 0 0 0 0 0 4
No records exist 3 7 0 0 0 0 0 10
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Treated informally 0 0 0 0 0 0 0 0
Total 9 30 16 4 2 3 2 66


2.2  Exemptions
Section Number of requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14(a) 0
14(b) 0
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2)(a) 2
16(2)(b) 0
16(2)(c) 1
16(3) 3
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 13
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 33
20(1)(a) 0
20(1)(b) 5
20(1)(b.1) 0
20(1)(c) 11
20(1)(d) 1
20.1 0
20.2 0
20.4 0
21(1)(a) 8
21(1)(b) 10
21(1)(c) 0
21(1)(d) 0
22 2
22.1(1) 0
23 9
24(1) 2
26 1

* I.A.:  International Affairs
* Def.:  Defence of Canada
* S.A.:  Subversive Activities



2.3 Exclusions
Section Number of requests
68(a) 6
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0


2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 6 2 0
Disclosed in part 24 19 0
Total 30 21 0


2.5  Complexity

2.5.1  Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 629 629 8
Disclosed in part 23,123 21,924 43
All exempted 1 0 1
All excluded 11 0 4
Request abandoned 0 0 0


2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed
101-500 pages processed 501-1,000 pages processed 1,001-5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 8 629 0 0 0 0 0 0 0 0
Disclosed in part 27 2,816 12 4,304 2 1,407 1 2,022 1 11,375
All exempted 1 0 0 0 0 0 0 0 0 0
All excluded 4 0 0 0 0 0 0 0 0 0
Abandoned  0 0 0 0 0 0 0 0 0 0
Total 40 3,445 12 4,304 2 1,407 1 2,022 1 11,375


2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 0 0 0 0 0
Disclosed in part 1 1 0 0 2
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 1 1 0 0 2

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
11 2 0 7 2


2.6.2  Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 1 0 1
16 to 30 days 1 1 2
31 to 60 days 2 1 3
61 to 120 days 0 0 0
121  to 180 days 0 2 2
181 to 365 days 0 3 3
More than 365 days 0 0 0
Total 4 7 11


2.7  Requests for translation
Translation Requests Accepted Refused Total
English to French  0 0 0
French to English  0 0 0
Total 0 0 0


PART 3 – Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a) Interference with operations 9(1)(b) Consultation 9(1)(c) Third party notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 14 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 14 0 0 0


3.2 Length of extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 5 0 0 0
31 to 60 days 6 0 0 0
61 to 120 days 3 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 14 0 0 0


PART 4 – Fees

4 Fees
Fee Type Fee Collected Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 65 $325 1 $5
Search 0 $0 0 $0
Production  0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction  0 $0 0 $0
Total 65 $325 1 $5


PART 5 – Consultations received from other institutions and organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 18 835 0 0
Outstanding from the previous reporting period 1 21 0 0
Total 19 856 0 0
Closed during the reporting period 19 856 0 0
Pending at the end of the reporting period 0 0 0 0


5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121  to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 9 0 0 0 0 0 0 9
Disclose in part 2 5 0 0 0 0 0 7
Exempt entirely 1 0 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 2 0 0 0 0 0 2
Total 12 7 0 0 0 0 0 19


5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121  to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

PART 6 – Completion time of consultations on Cabinet confidences

Completion time
Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0


PART 7 – Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries  $147,625
Overtime $0
Goods and Services $230,262
• Professional services contracts $224,638  
• Other $5,624
Total $377,887


7.2 Human Resources
Resources Dedicated full-time to ATI activities Dedicated part-time to ATI activities Total
Full-time employees 1.60 0.16 1.76
Part-time and casual employees 0.00 0.00 0.00
Regional staff 0.00 0.00 0.00
Consultants and agency personnel 0.00 1.62 1.62
Students 0.22 0.38 0.60
Total 1.82 2.16 3.98