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Annual Report on the Access to Information Act for the period ending March 31, 2016

Appendix II: Statistical Report on the Access to Information Act, 2015–2016

Statistical Report on the Access to Information Act

Name of institution: Elections Canada

Reporting period: 2015-04-01 to 2016-03-31

Part 1 – Requests Under the Access to Information Act

1.1 Number of requests
  Number of requests
Received during reporting period 46
Outstanding from previous reporting period 21
Total 67
Closed during reporting period 54
Carried over to next reporting period 13


1.2 Sources of requests
Source Number of Requests
Media 8
Academia 2
Business (private sector) 8
Organization 15
Public 8
Decline to Identify 5
Total 46


1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
75 0 0 0 0 0 0 75


Part 2 – Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 3 5 0 0 0 0 0 8
Disclosed in part 2 5 5 14 2 1 2 31
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 8 3 0 0 0 0 0 11
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 3 0 0 0 0 0 1 4
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 16 13 5 14 2 1 3 54


2.2 Exemptions
Section Number of Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 1
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 1
16(1)(d) 0
16(2) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 6
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 3
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 29
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 4
20(1)(d) 1
20.1 0
20.2 0
20.4 0
21(1)(a) 11
21(1)(b) 9
21(1)(c) 1
21(1)(d) 2
22 0
22.1(1) 0
23 9
24(1) 1
26 0

* I.A.: International Affairs
* Def.: Defence of Canada
* S.A.: Subversive Activities



2.3 Exclusions
Section Number of Requests
68(a) 4
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0


2.4 Format of information released
Disposition Paper Electronic Other Formats
All disclosed 5 3 0
Disclosed in part 15 16 0
Total 20 19 0


2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 40,721 40,721 8
Disclosed in part 7,957 7,360 31
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 5,112 0 4
Neither confirmend nor denied 0 0 0


2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
Pages Processed
101–500 Pages Processed 501–1,000 Pages Processed 1,001–5,000 Pages Processed More Than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 7 123 0 0 0 0 0 0 1 40,598
Disclosed in part 14 457 13 2,938 2 1,441 2 2,524 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned  3 0 0 0 0 0 0 0 1 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 24 580 13 2,938 2 1,441 2 2,524 2 40,598


2.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 0 0 1 1 2
Disclosed in part 2 0 4 2 8
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 1 0 1 2
Neither confirmed nor denied 0 0 0 0 0
Total 2 1 5 4 12

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
20 6 1 5 8


2.6.2  Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 2 2 4
16 to 30 days 5 0 5
31 to 60 days 1 2 3
61 to 120 days 4 1 5
121 to 180 days 0 0 0
181 to 365 days 0 2 2
More than 365 days 0 1 1
Total 12 8 20


2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0


Part 3 – Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a) Interference With Operations 9(1)(b) Consultation 9(1)(c) Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 8 0 4 1
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 1 0 0 0
Total 9 0 4 1


3.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 3 0 2 0
31 to 60 days 4 0 2 1
61 to 120 days 1 0 0 0
121 to 180 days 1 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 9 0 4 1


Part 4 – Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 46 $230 2 $10
Search 0 $0 0 $0
Production  0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction  0 $0 0 $0
Total 46 $230 2 $10


Part 5 – Consultations Received From Other Institutions and Organizations

5.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 13 178 0 0
Outstanding from the previous reporting period 1 13 0 0
Total 14 191 0 0
Closed during the reporting period 14 191 0 0
Pending at the end of the reporting period 0 0 0 0


5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 5 2 0 1 0 0 0 8
Disclose in part 4 1 0 0 0 0 0 5
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 1 0 0 0 0 0 0 1
Total 10 3 0 1 0 0 0 14


5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0

Part 6 – Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days Fewer Than 100
Pages Processed
101–500 Pages Processed 501–1,000 Pages Processed 1,001–5,000 Pages Processed More Than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 1 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


6.2 Requests with Privy Council Office
Number of Days Fewer Than 100
Pages Processed
101–500 Pages Processed 501–1,000 Pages Processed 1,001–5,000 Pages Processed More Than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 1 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


Part 7 – Complaints and Investigations

Section 32 Section 35 Section 37 Total
3 2 1 6


Part 8 – Court Action

Section 41 Section 42 Section 44 Total
0 0 0 0


Part 9 – Resources Related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries  $104,952
Overtime $0
Goods and Services $74,154
Professional services contracts $71,334  
Other $2,820
Total $179,106


9.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.39
Part-time and casual employees 0.03
Regional staff 0.00
Consultants and agency personnel 0.26
Students 0.17
Total 1.85