Annual Report on the Access to Information Act for the period ending March 31, 2016
Appendix II: Statistical Report on the Access to Information Act, 2015–2016
Statistical Report on the Access to Information Act
Name of institution: Elections Canada
Reporting period: 2015-04-01 to 2016-03-31
Part 1 – Requests Under the Access to Information Act
1.1 Number of requests
|
Number of requests |
Received during reporting period |
46 |
Outstanding from previous reporting period |
21 |
Total |
67 |
Closed during reporting period |
54 |
Carried over to next reporting period |
13 |
1.2 Sources of requests
Source |
Number of Requests |
Media |
8 |
Academia |
2 |
Business (private sector) |
8 |
Organization |
15 |
Public |
8 |
Decline to Identify |
5 |
Total |
46 |
1.3 Informal requests
Completion Time |
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
75 |
0 |
0 |
0 |
0 |
0 |
0 |
75 |
Part 2 – Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of Requests |
Completion Time |
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
All disclosed |
3 |
5 |
0 |
0 |
0 |
0 |
0 |
8 |
Disclosed in part |
2 |
5 |
5 |
14 |
2 |
1 |
2 |
31 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
8 |
3 |
0 |
0 |
0 |
0 |
0 |
11 |
Request transferred |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
3 |
0 |
0 |
0 |
0 |
0 |
1 |
4 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
16 |
13 |
5 |
14 |
2 |
1 |
3 |
54 |
2.2 Exemptions
Section |
Number of Requests |
13(1)(a) |
0 |
13(1)(b) |
0 |
13(1)(c) |
0 |
13(1)(d) |
0 |
13(1)(e) |
0 |
14 |
0 |
14(a) |
0 |
14(b) |
0 |
15(1) |
1 |
15(1) - I.A.* |
0 |
15(1) - Def.* |
0 |
15(1) - S.A.* |
0 |
16(1)(a)(i) |
0 |
16(1)(a)(ii) |
0 |
16(1)(a)(iii) |
0 |
16(1)(b) |
0 |
16(1)(c) |
1 |
16(1)(d) |
0 |
16(2) |
0 |
16(2)(a) |
0 |
16(2)(b) |
0 |
16(2)(c) |
6 |
16(3) |
0 |
16.1(1)(a) |
0 |
16.1(1)(b) |
0 |
16.1(1)(c) |
0 |
16.1(1)(d) |
0 |
16.2(1) |
0 |
16.3 |
3 |
16.4(1)(a) |
0 |
16.4(1)(b) |
0 |
16.5 |
0 |
17 |
0 |
18(a) |
0 |
18(b) |
0 |
18(c) |
0 |
18(d) |
0 |
18.1(1)(a) |
0 |
18.1(1)(b) |
0 |
18.1(1)(c) |
0 |
18.1(1)(d) |
0 |
19(1) |
29 |
20(1)(a) |
0 |
20(1)(b) |
0 |
20(1)(b.1) |
0 |
20(1)(c) |
4 |
20(1)(d) |
1 |
20.1 |
0 |
20.2 |
0 |
20.4 |
0 |
21(1)(a) |
11 |
21(1)(b) |
9 |
21(1)(c) |
1 |
21(1)(d) |
2 |
22 |
0 |
22.1(1) |
0 |
23 |
9 |
24(1) |
1 |
26 |
0 |
* I.A.: International Affairs
* Def.: Defence of Canada
* S.A.: Subversive Activities
2.3 Exclusions
Section |
Number of Requests |
68(a) |
4 |
68(b) |
0 |
68(c) |
0 |
68.1 |
0 |
68.2(a) |
0 |
68.2(b) |
0 |
69(1) |
0 |
69(1)(a) |
0 |
69(1)(b) |
0 |
69(1)(c) |
0 |
69(1)(d) |
0 |
69(1)(e) |
0 |
69(1)(f) |
0 |
69(1)(g) re (a) |
0 |
69(1)(g) re (b) |
0 |
69(1)(g) re (c) |
0 |
69(1)(g) re (d) |
0 |
69(1)(g) re (e) |
0 |
69(1)(g) re (f) |
0 |
69.1(1) |
0 |
2.4 Format of information released
Disposition |
Paper |
Electronic |
Other Formats |
All disclosed |
5 |
3 |
0 |
Disclosed in part |
15 |
16 |
0 |
Total |
20 |
19 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests |
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
All disclosed |
40,721 |
40,721 |
8 |
Disclosed in part |
7,957 |
7,360 |
31 |
All exempted |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
Request abandoned |
5,112 |
0 |
4 |
Neither confirmend nor denied |
0 |
0 |
0 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition |
Less than 100
Pages Processed |
101–500 Pages Processed |
501–1,000 Pages Processed |
1,001–5,000 Pages Processed |
More Than 5,000 Pages Processed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
All disclosed |
7 |
123 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
40,598 |
Disclosed in part |
14 |
457 |
13 |
2,938 |
2 |
1,441 |
2 |
2,524 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
3 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
24 |
580 |
13 |
2,938 |
2 |
1,441 |
2 |
2,524 |
2 |
40,598 |
2.5.3 Other complexities
Disposition |
Consultation Required |
Assessment of Fees |
Legal Advice Sought |
Other |
Total |
All disclosed |
0 |
0 |
1 |
1 |
2 |
Disclosed in part |
2 |
0 |
4 |
2 |
8 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
1 |
0 |
1 |
2 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
Total |
2 |
1 |
5 |
4 |
12 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline |
Principal Reason |
Workload |
External Consultation |
Internal Consultation |
Other |
20 |
6 |
1 |
5 |
8 |
2.6.2 Number of days past deadline
Number of Days Past Deadline |
Number of Requests Past Deadline Where No Extension Was Taken |
Number of Requests Past Deadline Where An Extension Was Taken |
Total |
1 to 15 days |
2 |
2 |
4 |
16 to 30 days |
5 |
0 |
5 |
31 to 60 days |
1 |
2 |
3 |
61 to 120 days |
4 |
1 |
5 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
2 |
2 |
More than 365 days |
0 |
1 |
1 |
Total |
12 |
8 |
20 |
2.7 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Part 3 – Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken |
9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
Section 69 |
Other |
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
8 |
0 |
4 |
1 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
Request abandoned |
1 |
0 |
0 |
0 |
Total |
9 |
0 |
4 |
1 |
3.2 Length of extensions
Length of Extensions |
9(1)(a)
Interference With Operations |
9(1)(b)
Consultation |
9(1)(c)
Third-Party Notice |
Section 69 |
Other |
30 days or less |
3 |
0 |
2 |
0 |
31 to 60 days |
4 |
0 |
2 |
1 |
61 to 120 days |
1 |
0 |
0 |
0 |
121 to 180 days |
1 |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
0 |
365 days or more |
0 |
0 |
0 |
0 |
Total |
9 |
0 |
4 |
1 |
Part 4 – Fees
4 Fees
Fee Type |
Fee Collected |
Fee Waived or Refunded |
Number of Requests |
Amount |
Number of Requests |
Amount |
Application |
46 |
$230 |
2 |
$10 |
Search |
0 |
$0 |
0 |
$0 |
Production |
0 |
$0 |
0 |
$0 |
Programming |
0 |
$0 |
0 |
$0 |
Preparation |
0 |
$0 |
0 |
$0 |
Alternative format |
0 |
$0 |
0 |
$0 |
Reproduction |
0 |
$0 |
0 |
$0 |
Total |
46 |
$230 |
2 |
$10 |
Part 5 – Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
Received during reporting period |
13 |
178 |
0 |
0 |
Outstanding from the previous reporting period |
1 |
13 |
0 |
0 |
Total |
14 |
191 |
0 |
0 |
Closed during the reporting period |
14 |
191 |
0 |
0 |
Pending at the end of the reporting period |
0 |
0 |
0 |
0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation |
Number of Days Required to Complete Consultation Requests |
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
Disclose entirely |
5 |
2 |
0 |
1 |
0 |
0 |
0 |
8 |
Disclose in part |
4 |
1 |
0 |
0 |
0 |
0 |
0 |
5 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
Total |
10 |
3 |
0 |
1 |
0 |
0 |
0 |
14 |
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation |
Number of Days Required to Complete Consultation Requests |
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 6 – Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
Number of Days |
Fewer Than 100
Pages Processed |
101–500 Pages Processed |
501–1,000 Pages Processed |
1,001–5,000 Pages Processed |
More Than 5,000 Pages Processed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.2 Requests with Privy Council Office
Number of Days |
Fewer Than 100
Pages Processed |
101–500 Pages Processed |
501–1,000 Pages Processed |
1,001–5,000 Pages Processed |
More Than 5,000 Pages Processed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 7 – Complaints and Investigations
7 Complaints and Investigations
Section 32 |
Section 35 |
Section 37 |
Total |
3 |
2 |
1 |
6 |
Part 8 – Court Action
8 Court Action
Section 41 |
Section 42 |
Section 44 |
Total |
0 |
0 |
0 |
0 |
Part 9 – Resources Related to the Access to Information Act
9.1 Costs
Expenditures |
Amount |
Salaries |
$104,952 |
Overtime |
$0 |
Goods and Services |
$74,154 |
• Professional services contracts |
$71,334 |
|
• Other |
$2,820 |
Total |
$179,106 |
9.2 Human Resources
Resources |
Person Years Dedicated to Access to Information Activities |
Full-time employees |
1.39 |
Part-time and casual employees |
0.03 |
Regional staff |
0.00 |
Consultants and agency personnel |
0.26 |
Students |
0.17 |
Total |
1.85 |