Annual Report on the Access to Information Act for the period ending March 31, 2017
2. Administration of the Access to Information Act
2.1. Education and training
Training under the Act consists of educating the agency on how to assist individuals who request records under the organization's control. In 2016–2017, Elections Canada delivered 3 formal and 2 informal ATIP training and awareness sessions for 47 employees of various levels. All of the sessions provided an overview of the ATIP process, legislation, roles and responsibilities. The ATIP Office also routinely provided Elections Canada with informal briefings and advice on the processing of ATIP requests.
2.2. Institutional access to information policies and procedures
No new institution-specific policies or procedures related to access to information were implemented in this fiscal year. Elections Canada is continuing to review its access to information tools and procedures, and update them as required.
2.3. Institutional monitoring of access to information requests
The ATIP Office uses its case management software to monitor the status of each request being processed, including the number of days remaining before the statutory deadline. Weekly status reports of all open and recently closed files are regularly provided to senior officials, including the Chief Electoral Officer and the Executive Committee.