Home About Us Access to Information and Privacy (ATIP) Annual Reports Appendix II: Statistical Report on the Access to Information Act , 2021–2022
Appendix II: Statistical Report on the Access to Information Act , 2021–2022 – Annual Report on the Access to Information Act for the period ending March 31, 2022
Name of institution:
Office of the Chief Electoral Officer
Reporting period:
2021-04-01 to 2022-03-31
Section 1: Requests Under the Access to Information Act
1.1 Number of requests
Number of requests
Number of Requests
Received during reporting period
45
Outstanding from previous reporting period
13
Outstanding from more than one reporting period
10
Total
68
Closed during reporting period
43
Carried over within legislated timeline
6
Carried over beyond legislated timeline
19
1.2 Sources of requests
Sources of requests
Source
Number of Requests
Media
8
Academia
3
Business (private sector)
4
Organization
0
Public
15
Declined to identify
15
Total
45
1.3 Channels of requests
Channels of requests
Source
Number of Requests
Online
43
Email
0
Mail
2
In person
0
Phone
10
Fax
10
Total
45
Section 2: Informal Requests
2.1 Number of informal requests
Number of informal requests
Number of Requests
Received during reporting period
41
Outstanding from previous reporting period
0
Outstanding from more than one reporting period
0
Total
41
Closed during reporting period
39
Carried over to next reporting period
2
2.2 Channels of informal requests
Channels of informal requests
Source
Number of Requests
Online
39
Email
2
Mail
0
In person
0
Phone
0
Fax
0
Total
41
2.3 Completion time of informal requests
Completion time
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365 Days
More Than 365 Days
Total
32
5
2
0
0
0
0
39
2.4 Pages released informally
Pages released informally
Less Than 100 Pages Released
100–500 Pages Released
501–1,000 Pages Released
1,001–5,000 Pages Released
More Than 5,000 Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
0
0
0
0
0
0
0
0
0
0
2.5 Pages re-released informally
Pages re-released informally
Less Than 100 Pages Released
100–500 Pages Released
501–1,000 Pages Released
1,001–5,000 Pages Released
More Than 5,000 Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
Number of Requests
Pages Released
24
821
15
4,086
0
0
0
0
0
0
Section 3: Applications to the Information Commissioner on Declining to Act on Requests
Applications
Number of requests
Outstanding from previous reporting period
0
Sent during reporting period
0
Total
0
Approved by the Information Commissioner during the reporting period
0
Declined by the Information Commissioner during the reporting period
0
Withdrawn during the reporting period
0
Carried over to next reporting period
0
Section 4: Requests Closed During the Reporting Period
4.1 Disposition and completion time
Disposition and completion time
Disposition of Requests
Completion Time
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365
Days
More Than 365 Days
Total
All disclosed
1
1
3
1
0
0
0
6
Disclosed in part
2
6
5
4
3
2
1
23
All exempted
1
1
0
0
1
0
0
3
All excluded
0
0
1
0
0
0
0
1
No records exist
2
3
0
0
0
0
0
5
Request transferred
0
0
0
0
0
0
0
0
Request abandoned
5
0
0
0
0
0
0
5
Neither confirmed nor denied
0
0
0
0
0
0
0
0
Declined to act with the approval of
the Information Commissioner
0
0
0
0
0
0
0
0
Total
11
11
9
5
4
2
1
43
4.2 Exemptions
Exemptions
Section
Number of Requests
Section
Number of Requests
Section
Number of Requests
Section
Number of Requests
13(1)(a )
0
16(2)
2
18(a )
0
20.1
0
13(1)(b )
0
16(2)(a )
0
18(b )
0
20.2
0
13(1)(c )
1
16(2)(b )
0
18(c )
0
20.4
0
13(1)(d )
0
16(2)(c )
1
18(d )
0
21(1)(a )
4
13(1)(e )
0
16(3)
0
18.1(1)(a )
0
21(1)(b )
5
14
1
16.1(1)(a )
0
18.1(1)(b )
0
21(1)(c )
0
14(a )
1
16.1(1)(b )
0
18.1(1)(c )
0
21(1)(d )
0
14(b )
0
16.1(1)(c )
0
18.1(1)(d )
0
22
0
15(1)
1
16.1(1)(d )
0
19(1)
20
22.1(1)
0
15(1) - I.A.footnote 1
0
16.2(1)
0
20(1)(a )
0
23
6
15(1) - Def.footnote 1
0
16.3
6
20(1)(b )
2
23.1
0
15(1) – S. A.footnote 1
0
16.4(1)(a )
0
20(1)(b.1)
0
24(1)
4
16(1)(a )(i )
0
16.4(1)(b )
0
20(1)(c )
4
26
0
16(1)(a )(ii)
0
16.5
0
20(1)(d )
1
16(1)(a )(iii)
0
16.6
0
16(1)(b )
0
17
1
16(1)(c )
1
16(1)(d )
0
4.3 Exclusions
Exclusions
Section
Number of Requests
Section
Number of Requests
Section
Number of Requests
68(a )
4
69(1)
0
69(1)(g ) re (a )
0
68(b )
0
69(1)(a )
0
69(1)(g ) re (b )
0
68(c )
0
69(1)(b )
0
69(1)(g ) re (c )
0
68.1
0
69(1)(c )
0
69(1)(g ) re (d )
0
68.2(a )
0
69(1)(d )
0
69(1)(g ) re (e )
0
68.2(b )
0
69(1)(e )
0
69(1)(g ) re (f )
0
69(1)(f )
0
69.1(1)
0
4.4 Format of information released
Format of information released
Paper
Electronic
Other
E-Record
Data Set
Video
Audio
0
29
0
0
0
0
4.5 Complexity
4.5.1 Relevant pages processed and disclosed for paper and e-record formats
Relevant pages processed and disclosed for paper and e-record formats
Number of Pages Processed
Number of Pages Disclosed
Number of Requests
20,148
9,394
38
4.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests
Relevant pages processed per request disposition for paper and e-record formats by size of requests
Disposition
Less Than 100 Pages Processed
101–500 Pages Processed
501–1,000 Pages Processed
1,001–5,000 Pages Processed
More Than 5,000 Pages Processed
Number of Requests
Pages Processed
Number of Requests
Pages Processed
Number of Requests
Pages Processed
Number of Requests
Pages Processed
Number of Requests
Pages Processed
All disclosed
6
160
0
0
0
0
0
0
0
0
Disclosed in part
13
352
4
920
2
1,622
2
3,423
2
13,537
All exempted
2
2
1
131
0
0
0
0
0
0
All excluded
1
1
0
0
0
0
0
0
0
0
Request abandoned
5
0
0
0
0
0
0
0
0
0
Neither confirmed nor denied
0
0
0
0
0
0
0
0
0
0
Decline to act with the approval of the Information Comm.
0
0
0
0
0
0
0
0
0
0
Total
27
515
5
1,051
2
1,622
2
3,423
2
13,537
4.5.3 Relevant minutes processed and disclosed for audio formats
Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed
Number of Minutes Disclosed
Number of Requests
0
0
0
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Relevant minutes processed per request disposition for audio formats by size of requests
Disposition
Less Than 60 Minutes Processed
60–120 Minutes Processed
More than 120 Minutes Processed
Number of Requests
Minutes Processed
Number of Requests
Minutes Processed
Number of Requests
Minutes Processed
All disclosed
0
0
0
0
0
0
Disclosed in part
0
0
0
0
0
0
All exempted
0
0
0
0
0
0
All excluded
0
0
0
0
0
0
Request abandoned
0
0
0
0
0
0
Neither confirmed nor denied
0
0
0
0
0
0
Decline to act with the approval of the Information Commissioner
0
0
0
0
0
0
Total
0
0
0
0
0
0
4.5.5 Relevant minutes processed and disclosed for video formats
Relevant minutes processed and disclosed for video formats
Number of Minutes Processed
Number of Minutes Disclosed
Number of Requests
0
0
0
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Relevant minutes processed per request disposition for video formats by size of requests
Disposition
Less Than 60 Minutes Processed
60–120 Minutes Processed
More than 120 Minutes Processed
Number of Requests
Minutes Processed
Number of Requests
Minutes Processed
Number of Requests
Minutes Processed
All disclosed
0
0
0
0
0
0
Disclosed in part
0
0
0
0
0
0
All exempted
0
0
0
0
0
0
All excluded
0
0
0
0
0
0
Request abandoned
0
0
0
0
0
0
Neither confirmed nor denied
0
0
0
0
0
0
Decline to act with the approval of the Information Commissioner
0
0
0
0
0
0
Total
0
0
0
0
0
0
4.5.7 Other complexities
Other complexities
Disposition
Consultation Required
Legal Advice Sought
Other
Total
All disclosed
0
0
0
0
Disclosed in part
0
0
0
0
All exempted
0
0
0
0
All excluded
0
0
0
0
Request abandoned
0
0
0
0
Neither confirmed nor denied
0
0
0
0
Declined to act with the approval of the Information Commissioner
0
0
0
0
Total
0
0
0
0
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
Requests closed within legislated timelines
Number of requests closed within legislated timelines
Percentage of requests closed within legislated timelines (%)
35
81.39534884
4.7 Deemed refusals
4.7.1 Reasons for not meeting legislated timelines
Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines
Principal Reason
Interference with Operations/ Workload
External Consultation
Internal Consultation
Other
8
4
1
0
3
4.7.2 Requests closed beyond legislated timelines (including any extension)
Requests closed beyond legislated timelines (including any extension)
Number of Days Past Legislated Timelines
Number of Requests Past Legislated Timeline Where No Extension Was Taken
Number of Requests Past Legislated Timeline Where an Extension Was Taken
Total
1 to 15 days
0
2
2
16 to 30 days
0
0
0
31 to 60 days
1
1
2
61 to 120 days
3
0
3
121 to 180 days
0
0
0
181 to 365 days
0
0
0
More than 365 days
0
1
1
Total
4
4
8
4.8 Requests for translation
Requests for translation
Translation Requests
Accepted
Refused
Total
English to French
0
0
0
French to English
0
0
0
Total
0
0
0
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken
9(1)(a) Interference With Operations/ Workload
9(1)(b) Consultation
9(1)(c) Third-Party Notice
Section 69
Other
All disclosed
2
0
1
0
Disclosed in part
10
0
1
3
All exempted
0
0
0
0
All excluded
0
0
0
0
No records exist
0
0
0
0
Request abandoned
0
0
0
0
Decline to act with the approval of the Information Commissioner
0
0
0
0
Total
12
0
2
3
5.2 Length of extensions
Length of extensions
Length of Extensions
9(1)(a) Interference With Operations/ Workload
9(1)(b) Consultation
9(1)(c) Third-Party Notice
Section 69
Other
30 days or less
8
0
1
0
31 to 60 days
1
0
1
2
61 to 120 days
2
0
0
0
121 to 180 days
1
0
0
1
181 to 365 days
0
0
0
0
365 days or more
0
0
0
0
Total
12
0
2
3
Section 6: Fees
Fees
Fee Type
Fee Collected
Fee Waived
Fee Refunded
Number of Requests
Amount
Number of Requests
Amount
Number of Requests
Amount
Application
41
$205.00
0
$0.00
4
$20.00
Other fees
0
$0.00
0
$0.00
0
$0.00
Total
41
$205.00
0
$0.00
4
$20.00
Section 7: Consultations Received from Other Institutions and Organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations received from other Government of Canada institutions and other organizations
Consultations
Other Government of Canada Institutions
Number of Pages to Review
Other Organizations
Number of Pages to Review
Received during reporting period
29
3,749
0
0
Outstanding from the previous reporting period
1
28
0
0
Total 30
3,777
0
0
Closed during the reporting period
30
3,777
0
0
Carried over within negotiated timelines
0
0
0
0
Carried over beyond negotiated timelines
0
0
0
0
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation
Number of Days Required to Complete Consultation Requests
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365 Days
More Than 365 Days
Total
Disclose entirely
25
3
0
0
0
0
0
28
Disclose in part
1
1
0
0
0
0
0
2
Exempt entirely
0
0
0
0
0
0
0
0
Exclude entirely
0
0
0
0
0
0
0
0
Consult other institution
0
0
0
0
0
0
0
0
Other
0
0
0
0
0
0
0
0
Total
26
4
0
0
0
0
0
30
7.3 Recommendations and completion time for consultations received from other organization outside the Government of Canada
Recommendations and completion time for consultations received from other organization outside the Government of Canada
Recommendation
Number of Days Required to Complete Consultation Requests
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365 Days
More Than 365 Days
Total
Disclose entirely
0
0
0
0
0
0
0
0
Disclose in part
0
0
0
0
0
0
0
0
Exempt entirely
0
0
0
0
0
0
0
0
Exclude entirely
0
0
0
0
0
0
0
0
Consult other institution
0
0
0
0
0
0
0
0
Other
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
Section 8: Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
Requests with Legal Services
Number of Days
Fewer Than100 Pages Processed
101–500Pages Processed
501–1,000Pages Processed
1,001–5,000Pages Processed
More Than5,000 Pages Processed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
1 to 15
0
0
0
0
0
0
0
0
0
0
16 to 30
0
0
0
0
0
0
0
0
0
0
31 to 60
0
0
0
0
0
0
0
0
0
0
61 to 120
0
0
0
0
0
0
0
0
0
0
121 to 180
0
0
0
0
0
0
0
0
0
0
181 to 365
0
0
0
0
0
0
0
0
0
0
More than 365
0
0
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
0
0
8.2 Requests with Privy Council Office
Requests with Privy Council Office
Number of Days
Fewer Than100 Pages Processed
101–500Pages Processed
501–1,000Pages Processed
1,001–5,000Pages Processed
More Than5,000 Pages Processed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
1 to 15
0
0
0
0
0
0
0
0
0
0
16 to 30
0
0
0
0
0
0
0
0
0
0
31 to 60
0
0
0
0
0
0
0
0
0
0
61 to 120
0
0
0
0
0
0
0
0
0
0
121 to 180
0
0
0
0
0
0
0
0
0
0
181 to 365
0
0
0
0
0
0
0
0
0
0
More than 365
0
0
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
0
0
Section 9: Investigations and Reports of Finding
9.1 Investigations
Investigations
Section 32 Notice of intention to investigate
Subsection 30(5) Ceased to investigate
Section 35 Formal representations
5
0
2
9.2 Investigations and Reports of Findings
Investigations and Reports of Findings
Section 37(1) Initial Reports
Section 37(2) Final Reports
Received
Containing recommendations issued by the Information Commissioner
Containing orders issued by the Information Commissioner
Received
Containing recommendations issued by the Information Commissioner
Containing orders issued by the Information Commissioner
0
0
0
0
0
0
Section 10: Court Action
10.1 Court actions on complaints
Court actions on complaints
Section 41
Complainant (1)
Institution (2)
Third Party (3)
Privacy Commissioner (4)
Total
0
0
0
0
0
10.2 Court actions on third-party notifications under paragraph 28(1)(b)
Section 44 - Under paragraph 28(1)(b) : 0
Section 11: Resources Related to the Access to Information Act
11.1 Allocated Costs
Allocated Costs
Expenditures
Amount
Salaries
$130,302
Overtime
$7,192
Professional services contracts
$8,500
Other
$4,626
Total
$150,620
11.2 Human Resources
Human Resources
Resources
Person Years Dedicated to Access to Information Activities
Full-time employees
1.488
Part-time and casual employees
0.00
Regional staff
0.00
Consultants and agency personnel
0.00
Students
0.00
Total
1.488
Note: Enter values to three decimal places.
Supplemental Statistical Report on the Access to Information Act and the Privacy Act
Name of institution:
Office of the Chief Electoral Officer
Reporting period:
2021-04-01 to 2022-03-31
Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act
Enter the number of weeks your institution was able to receive ATIP requests through the different channels.
Number of weeks your institution was able to receive ATIP requests through the different channels
Number of Weeks
Able to receive requests by mail
52
Able to receive requests by email
52
Able to receive requests through the digital request service
52
Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act
2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.
Number of weeks your institution was able to process paper records in different classification levels
No Capacity
Partial Capacity
Full Capacity
Total
Unclassified Paper Records
0
0
52
52
Protected B Paper Records
0
0
52
52
Secret and Top Secret Paper Records
0
52
0
52
2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels
Number of weeks your institution was able to process electronic records in different classification levels
No Capacity
Partial Capacity
Full Capacity
Total
Unclassified Electronic Records
0
0
52
52
Protected B Electronic Records
0
0
52
52
Secret and Top Secret Electronic Records
0
52
0
52
Section 3: Open Requests and Complaints Under the Access to Information Act
3.1 Enter the number of open requests that are outstanding from previous reporting periods.
Number of open requests that are outstanding from previous reporting periods
Fiscal Year Open Requests Were Received
Open Requests That Are Within Legislated Timelines as of March 31, 2022
Open Requests That Are Beyond Legislated Timelines as of March 31, 2022
Total
Received in 2021–2022
6
5
11
Received in 2020–2021
0
5
5
Received in 2019–2020
0
8
8
Received in 2018–2019
0
0
0
Received in 2017–2018
0
0
0
Received in 2016–2017
0
1
1
Received in 2015–2016 or earlier
0
0
0
Total
6
19
25
3.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.
Number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution
Number of Open Complaints
Received in 2021–2022
4
Received in 2020–2021
0
Received in 2019–2020
2
Received in 2018–2019
0
Received in 2017–2018
1
Received in 2016–2017
0
Received in 2015–2016 or earlier
0
Total
7
Section 4: Open Requests and Complaints Under the Privacy Act
4.1 Enter the number of open requests that are outstanding from previous reporting periods.
Number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received
Open Requests That Are Within Legislated Timelines as of March 31, 2022
Open Requests That Are Beyond Legislated Timelines as of March 31, 2022
Total
Received in 2021–2022
3
0
3
Received in 2020–2021
0
0
0
Received in 2019–2020
0
0
0
Received in 2018–2019
0
0
0
Received in 2017–2018
0
0
0
Received in 2016–2017
0
1
1
Received in 2015–2016 or earlier
0
0
0
Total
3
1
4
4.2 Enter the number of complaints to the Privacy Commissioner of Canada that are outstanding from previous reporting periods.
Number of complaints to the Privacy Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution
Number of Open Complaints
Received in 2021–2022
0
Received in 2020–2021
0
Received in 2019–2020
0
Received in 2018–2019
0
Received in 2017–2018
0
Received in 2016–2017
0
Received in 2015–2016 or earlier
0
Total
0
Section 5: Social Insurance Number (SIN)
Did your institution receive authority for a new collection or new consistent use of the SIN in 2021–2022?
No
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