Annual Report on the Privacy Act for the Period Ending March 31, 2015
3. Statistical Report on Requests Under the Privacy Act
This section provides an interpretation of several statistics on the processing of requests made to Elections Canada under the Act. All figures and data for the 2014–2015 fiscal year are provided in the attached statistical report (see Appendix II).
3.1 Number of Requests
Elections Canada received 32 formal requests for personal information during 2014–2015, a 20 percent decrease from the previous year. All requests were processed, with no outstanding requests from the 2013–2014 reporting period and no requests were carried over into the new fiscal year.
Number of Requests Received
3.2 Disposition of Completed Requests
Of the 32 requests completed during the reporting period, 25 resulted in full disclosure of the records requested. This represents 78 percent of all completed requests, down 7 percent from the previous fiscal year. Three requests resulted in partial disclosure, where personal information of individuals unassociated with the request was exempted as per section 26 of the Act. No records were found to exist for three requests, and one request was abandoned by the applicant.
Disposition of Completed Requests
3.3 Completion Time of Requests
Unlike previous years, only 94 percent of requests for personal information were completed within 30 days. Elections Canada has historically received simple privacy requests that are uncomplicated to process. However, the 2014–2015 fiscal year included two requests with an increased level of complexity that were processed between 31–60 days.
3.4 Disclosure of Personal Information Under Paragraph 8(2)(m)
Subsection 8(2) of the Act stipulates that a government institution may disclose personal information under its control without the consent of those whom the information relates. Such disclosures are discretionary and are subject to any other Act of Parliament.
Paragraph 8(2)(m) affirms that an institution may disclose personal information for any purpose where, in the opinion of the head of the institution, the public interest in the disclosure clearly outweighs any invasion of privacy that could result from it or where the disclosure would clearly benefit the individual to whom the information relates.
In accordance with previous years, Elections Canada did not disclose any personal information pursuant to paragraph 8(2)(m) in the 2014–2015 fiscal year.
3.5 Fees and Costs
There is no charge to individuals for processing requests under the Act.
During this reporting period, the ATIP Office expended $157,421 to administer the Act. Salaries accounted for $69,269 of this total, whereas spending on goods and services amounted to $88,152. Much of the total Privacy budget was allocated to privacy-related activities outside of formal requests for personal information.