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Central Poll Supervisor Guidebook – Advance Polls

Emergencies

Elector, election officer or representative becomes ill or gets injured

  1. If required, call 911 or local emergency number
  2. Make the person as comfortable as possible.
    Do not move them.
    Have someone stay with them
  3. Call the office to inform them of the situation. Provide as much detail as possible
  4. Follow instructions and collaborate with emergency staff
  5. Fill out an Incident Report EC 10051.
    Include the names and contact information of any witnesses
  6. Ask election officers and any witnesses to each write a detailed description of what happened

Bomb threat, fire, fire alarm, smoke or gas smell

  1. Call 911 or local authorities. Report the incident
  2. If there is no immediate danger, tell
    • DROs and Poll Clerks to put all supplies in transport bag
    • Registration Officers to put all supplies in Expandable Folder EC 50515
  3. Calmly evacuate the building and make sure everyone gets out safely
  4. Do a head count or roll call to make sure no one has been left inside
  5. Call the office to inform them of the situation. Provide as much detail as possible
  6. Return to the building only when allowed by authorities
  7. Ask election officers and witnesses to each write a detailed description of what happened
  8. Fill out an Incident Report EC 10051

Election officer becomes unable to work

Not just anyone can replace a DRO or Poll Clerk.

  1. Close polling station
  2. Ask other election officer to stay with the ballot box at all times
  3. Call office right away for a replacement
  4. Write the date and time they stopped working on Time sheet for the Election Worker EC 11655
  5. When replacement arrives
    • re-open polling station
    • add their name to List of names and contact information for election officers
    • write date and time on Time sheet for the Election Worker EC 11655
    Note: a new DRO must put ballots initialled by previous DRO in Record of Votes Cast (Yellow Copies) and Unused Ballots Envelope EC 50421 and initial a new booklet

Replacing a DRO or Poll Clerk when the office can't send a replacement

Option 1

A DRO can appoint a qualified elector as their Poll Clerk

Option 2

A Poll Clerk automatically becomes the DRO and appoints a qualified elector as their Poll Clerk

  1. The DRO
    • fills out Appointment and Oath EC 10130
    • administers oath to new Poll Clerk
    • gets new Poll Clerk to sign the form
  2. Call office right away to inform them
  3. Follow Step 5 above
  4. Separate Appointment and Oath form.
    Give yellow copy to new Poll Clerk
  5. Bring white copy and Time sheet for the Election Worker EC 11655 to the office at end of day to make sure they get paid