Secondary menu

Central Poll Supervisor Guidebook – Advance Polls

Close the polling place Friday, Saturday and Sunday

  1. Ask election officers to sign Time sheet for the Election Worker EC 11655 before they leave
  2. At 8 p.m., tell election officers to finish serving electors. Electors who arrive before are allowed to vote
  3. Lock doors after last elector has voted
  4. Remind
    • all election officers to follow the steps in their guidebook
    • all DROs and Poll Clerks to also follow Closing Advance Polls - Daily Procedures poster EC 50025
  5. Put any filled out Incident Reports EC 10051 in 1 Large All-Purpose Envelope EC 11520.
    Seal envelope with 1 Official Seal EC 50180
  6. Put white copies of Authorization of a Candidate's Representative EC 20020 in 1 Candidates' Representatives Authorization Forms Envelope EC 50423.
    Seal envelope with 1 Official Seal EC 50180
  7. Take all Polling Site Accessibility Feedback Forms EC 50119 out of Accessibility Feedback Box EC 50121.
    Recycle the box.
    Write the date on each form, if not done already.
    Review each form and fix issues for the next day.
    Put all forms in 1 Accessibility Envelope EC 50122.
    Report any issues you can't fix to the office
  8. Collect from all Information Officers and Registration Officers
    • Alphabetical List of Electors by Site
    • Poll Key
    • EC 50255 VIC Collection Box
    • all other supplies
  9. Put Alphabetical Lists of Electors in Large All-Purpose Envelopes EC 11520.
    Seal each envelope with 1 Official Seal EC 50180
    Note: as each team of DRO and Poll Clerk completes Step 3 on the poster, they will call you over
  10. For each polling station
    • complete spot check
    • photocopy bingo sheets for any representatives, if possible, or allow them to take a picture with their mobile device
    • instruct DRO to seal envelopes from Steps 1-3
    • watch DRO do Steps 4, 5a and 6
    • write your initials beside Steps 3-6
    • collect
      • EC 50422 Oath of Residence Certificates Envelope
      • EC 50390 Registration and/or Correction Certificates Envelope
  11. Lock up polling place
  12. Bring to the office
    • EC 11520 Large All-Purpose Envelope with Incident Reports
    • EC 50122 Accessibility Envelope
    • EC 50390 Registration and/or Correction Certificates Envelopes
    • EC 50422 Oath of Residence Certificates Envelopes
    • EC 50423 Candidates' Representatives Authorization Forms Envelope
  13. Keep Large All-Purpose Envelopes EC 11520 that contain Lists of Electors at home in a safe place until the next day