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Central Poll Supervisor Guidebook – Ordinary Polls

Close the polling place

  1. Ask election officers to sign Time sheet for the Election Worker EC 11655 before they leave
  2. At the end of voting hours written at the front of this guidebook, tell election officers to finish serving electors. Electors who arrive before are allowed to vote
    Note: if no representatives are present, ask Registration Officers, Information Officers or electors to stay and witness the count
  3. Lock doors after last elector has voted
  4. Remind
    • all election officers to follow the steps in their guidebook
    • all candidates' representatives that they cannot return if they leave
    Note: DROs and Poll Clerks for advance polls may come to your polling place to count ballots. The procedures in their guidebooks and on their poster are different
  5. Put filled out Incident Reports EC 10051 in Large All-Purpose Envelope EC 11520.
    Seal envelope with 1 Official Seal EC 50180
  6. Put white copies of Authorization of a Candidate's Representative EC 20020 in Candidates' Representatives Authorization Forms Envelope EC 50423.
    Seal envelope with 1 Official Seal EC 50180
  7. Collect from all Information and Registration Officers
    • Alphabetical List of Electors by Site
    • Poll Key
    • EC 50255 VIC Collection Box
    • all other supplies
  8. Put Alphabetical Lists of Electors in Large All-Purpose Envelopes EC 11520.
    Seal each envelope with 1 Official Seal EC 50180
  9. Ask Information Officers to recycle all signs and posters
  10. Take all Polling Site Accessibility Feedback Forms EC 50119 out of Accessibility Feedback Box EC 50121.
    Recycle the box.
    Put all forms in Accessibility Envelope EC 50122.
    Put Verification of Accessible Facilities Booklet EC 50116 in envelope
    Note: as each team of DRO and Poll Clerk completes their Statement of the Vote EC 50100, they will call you over
  11. For each polling station
    • complete spot check
    • instruct election officers to seal only envelopes that contain ballots
    • remind them to follow the steps to organize and return their material p. 47 of their guidebook
    • take pink copy of Statement of the Vote and call in results
    • return pink copy to DRO
    Note: as each team of DRO and Poll Clerk completes Step 11 of their process, or Step 3 for advance polls, they will call you over
  12. For each ordinary polling station
    • check that all items for Steps 310 are in the correct envelopes
    • check that all boxes on envelopes are filled out
    • watch DRO do Steps 1317
    • write your initials beside Steps 11, 14 and 16 and sign their guidebook
    • collect Transport Bag EC 50254 which contains
      • EC 50250 Ballot Box
      • EC 50340 Deputy Returning Officer & Poll Clerk Guidebook - Ordinary Poll
      • EC 50370 White Copy of the Statement of the Vote Envelope
      • EC 50385 Original Copies of Statement of Electors Who Voted at the Polling Station Envelope
      • EC 50390 Registration and/or Correction Certificates Envelope
      • EC 50422 Oath of Residence Certificates Envelope
  13. For any advance polling stations
    • check that all items for Steps 13 on the poster are in the correct envelopes
    • check that all boxes on envelopes are filled out
    • instruct DRO to seal envelopes from Steps 13
    • watch DRO do Steps 45
    • write your initials beside Steps 35 and sign poster
    • collect Transport Bag EC 50254 which contains
      • EC 50026 Organizing and Returning Advance Poll Material poster
      • EC 50250 Ballot Box
      • EC 50253 Advance Poll Transport Bag
      • EC 50370 White Copy of Statement of the Vote Envelope
  14. Inspect the room to make sure nothing was left behind
  15. Lock up polling place. Return keys to contact person, if applicable
  16. Bring to the office
    • EC 11520 Large All-Purpose Envelopes with Lists of Electors and Incident Reports
    • EC 11655 Time sheet for the Election Worker that contains any updates to hours worked
    • EC 50122 Accessibility Envelope
    • EC 50254 Transport Bags that contain material from each ordinary or advance poll station
    • EC 50255 VIC Collection Box
    • all other supplies