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Central Poll Supervisor Guidebook – Ordinary Polls

Candidates and their representatives

You are their main contact at your polling place. You can ask them to leave or have them removed if they don't follow Guidelines for Candidates' Representatives EC 20045.

Representatives only take an oath at the first polling place they visit.

They may

  • be under 18 years of age
  • be a non-Canadian citizen
  • observe activities at all stations at your polling place
  • 15 minutes before the polls open, ask to have the ballots counted and to inspect the ballots, the ballot box and any other voting materials
  • examine the Poll Clerk's List of Electors during voting hours when no electors are waiting
  • ask to look at an elector's ID (only acceptable when DRO is checking ID)
  • sign the seals on envelopes at the close of the polling station on election night
  • take note of the serial numbers on ballot box seals and verify they are the same at the count
  • use their Authorization of a Candidate's Representative EC 20020 at any polling place in the electoral district on election day and during advance polls
  • ask for Statement of the Electors Who Voted on Polling Day EC 50111 forms (bingo sheet) every hour for every polling station

They may not

  • act as interpreters for electors
  • sit at the same table as election officers
  • touch an elector's ID
  • constantly object to electors, or disturb or slow down the voting process
  • disobey your directions or decisions
  • bring in any documents, folders, clothes or items that show the name, emblem or colour of a political party or candidate (you decide what is acceptable)
  • take any photographs or make any audio or video recordings at the polling place

When a representative arrives at your polling place

  1. Ask to see their Authorization of a Candidate's Representative EC 20020.
    It should be folded inside Plastic Badge Holder EC 20909 behind Candidate's Representative Identification Badge EC 20901
    Note: candidates don't need an authorization form or badge
  2. Check that the Election Officer Section is signed and dated by a CPS or DRO.
    If it is not, follow steps to admit new representative
  3. Direct them to where they may sit to observe or pick up bingo sheets
    Note: only 2 representatives per candidate are allowed at a polling station at a time. Only 1 representative per candidate is allowed at a registration desk

Admit new representative

Only the two-part form is accepted. Photocopies are not accepted

  1. Ask them for their Authorization of a Candidate's Representative EC 20020
  2. Check that the form has
    • your electoral district name
    • name of representative and their candidate
    • date and signature of candidate or official agent
    Note: if any of the above is missing or incorrect, or if they don't have a form, give them Guidelines for Candidates' Representatives EC 20045, which explains how to get an acceptable form, and ask them to leave
  3. Administer the oath on the form to the representative.
    Get them to sign it
  4. Fill out Election Officer Section with
    • your name
    • polling place name
    • telephone number
    Sign and date it
  5. Separate the form.
    Put white copy in Candidates' Representatives Authorization Forms Envelope EC 50423.
    Fold yellow copy. Put it inside Plastic Badge Holder EC 20909.
    Insert Candidate's Representative Identification Badge EC 20901 at the front.
    Make sure your signature in Election Officer Section is visible on the back
  6. Give them their badge and a copy of Guidelines for Candidates' Representatives EC 20045
  7. Direct them to where they may sit to observe or pick up bingo sheets