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Deputy Returning Officer and Poll Clerk Guidebook – Advance Poll

List of Supplies (for deputy returning officers)

Used during advance polling days

  • Ballot Booklets
  • List of Electors may be provided by CPS
  • Large-print list of candidates 3
  • Statement of Changes if applicable
  • EC 10002 Notice to Deputy Returning Officer shows number of ballots you have
  • EC 10130 Appointment and Oath have it with you at all times
  • EC 50025 Closing Advance Polls Daily Procedures poster
  • EC 50054 List of Facilities Letter of Confirmation of Residence if applicable
  • EC 50070 Advance Poll Book
  • EC 50071 Deputy Returning Officer's Book of Oaths for Advance Polls in Advance Poll Book
  • EC 50080 Record of Votes Cast at the Advance Polling Station 10 packs
  • EC 50109 Statement of the Electors Who Voted at the Advance Poll pad of 10
  • EC 50140 Bilingual Services Card pack of 5
  • EC 50151 Bilingual Services Tent Card use only if one of you can provide service in French and English
  • EC 50170 Voting Template
  • EC 50180 Official Seal 3 packs
  • EC 50195 Short Advance Poll Ballot Box Seal 1 pack
  • EC 50200 Long Ballot Box Seal 3 packs
  • EC 50205 Seal Control Sheet
  • EC 50240 Voting Screen
  • EC 50251 Advance Poll Ballot Box 4
  • EC 50252 Advance Poll Secure Box 3
  • EC 50253 Advance Poll Transport Bag
  • EC 50390 Registration and/or Correction Certificates Envelope 4
  • EC 50400 Daily Ballots Cast at the Advance Poll Envelope 4
  • EC 50421 Record of Votes Cast (Yellow Copies) and Unused Ballots Envelope 4
  • EC 50422 Oath of Residence Certificates Envelope 4
  • EC 50431 Spoiled (Advance) Ballots Envelope 4
  • EC 50470 Supplies Kit that contains
    • pencils, pencil sharpener
    • masking tape
    • plastic bag for ballot counterfoils
    • EC 50210 Election Personnel Identification Card 3
    • EC 50290 Ruler
    • smoking prohibited sign
    • black pen
  • EC 50480 Advance Poll Bag
  • EC 50485 Advance Poll Secure Bag

Used on election night

  • EC 50026 Organizing and Returning Advance Poll Material Election Night poster
  • EC 50090 Tally Sheet 1 pack
  • EC 50100 Statement of the Vote
  • EC 50110 Copy of Statement of the Vote for Candidates and Representatives 2 sets
  • EC 50130 Samples of Marked Ballot Papers
  • EC 50190 Short Ballot Box Seal 1 pack
  • EC 50250 Ballot Box
  • EC 50254 Transport Bag
  • EC 50370 White Copy of Statement of the Vote Envelope
  • EC 50380 Yellow Copy of Statement of the Vote Envelope
  • EC 50440 Rejected Ballots Envelope
  • EC 50460 List(s) and/or Other Documents Used for Voting Envelope