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Deputy Returning Officer and Poll Clerk Guidebook – Advance Poll

Set up to count ballots on election night

If there are no candidates or representatives, ask 2 electors or election officers to witness the count, if possible.

  • Step 1
    • Deputy Returning Officer
      • Arrive at counting place with Advance Poll Transport Bag EC 50253
    • Poll Clerk
      • Arrive at counting place
  • Step 2
    • Deputy Returning Officer
      • Assemble Ballot Box EC 50250.
        Seal bottom with 1 Long Ballot Box Seal EC 50200 and 2 Short Ballot Box Seals EC 50190.
        Copy number from Long Ballot Box Seal onto Seal Control Sheet EC 50205
  • Step 3
    • Deputy Returning Officer
      • Unseal all 4 Advance Poll Ballot Boxes EC 50251 and empty contents onto table. Recycle the boxes.
        Open Advance Poll Secure Bag EC 50485 and take out items inside
  • Step 4
    • Deputy Returning Officer
      • Organize supplies to count ballots
    • Poll Clerk
      • Organize supplies to count ballots
  • Step 5
    • Deputy Returning Officer
      • Balance your ballots
    • Poll Clerk
      • Using Advance Poll Book p. 9
        • add up number of electors who voted each day.
          Write total in Total column
        • copy Total into box 1 on Statement of the Vote EC 50100
  • Step 6
    • Poll Clerk
      • Add up number of spoiled ballots from all 4 Spoiled (Advance) Ballots Envelopes EC 50431.
        Write total in box 6 on Statement of the Vote
  • Step 7
    • Poll Clerk
      • Copy total number of unused ballots found on Record of Votes Cast (Yellow Copies) and Unused Ballots Envelope EC 50421 from the last day of advance polls into box 7 on Statement of the Vote
  • Step 8
    • Poll Clerk
      • Write the following on all forms and envelopes
        • date YYYY / MM / DD
        • electoral district name
        • advance polling station number
  • Step 9
    • Poll Clerk
      • Copy the names of each candidate in the order that they appear on the Statement of the Vote EC 50100 onto your Tally Sheet EC 50090
        Note: give Tally Sheet EC 50090 to any candidate or representative who asks for one
  • Step 10
    • Deputy Returning Officer
      • Review Samples of Marked Ballot Papers EC 50130
  • Step 11
    • Deputy Returning Officer
      • Follow steps to count ballots
    • Poll Clerk
      • Follow steps to count ballots