open Secondary menu

Deputy Returning Officer & Poll Clerk Guidebook–Mobile Poll

What supplies should I have?

Supplies received in training (be sure to bring these with you):

  • ☐ EC 10130 Solemn Declaration
  • ☐ EC 20045 Guidelines for Candidates' Representatives
  • ☐ EC 90189 Have Your ID Ready to Vote
  • ☐ This guidebook

Supplies for the Site:

  • ☐ EC 10051 Incident Report Form
  • ☐ EC 11520 All Purpose Envelope — 2
  • ☐ Signage:
    • ☐ EC 10160 Notice of Mobile Poll
    • ☐ EC 10170 Notice of Grant of a Poll
    • ☐ EC 50040 Public Notice – Mobile Polling Station — 1 per location
    • ☐ EC 50160 Yellow Pennant — 2
    • ☐ EC 50164 Round Arrow Sign
  • ☐ Accessibility Tools:
    • ☐ EC 50170 Voting Template
    • ☐ EC 50173 English Braille List of Candidates
    • ☐ EC 50173-1 French Braille List of Candidates
    • ☐ EC 50174 List of Candidates in Large Print — 3
    • ☐ EC 50285 Magnifier
  • ☐ Candidate Representative tools:
    • ☐ EC 20901 Candidate's Representative Identification Badges — 1 sheet per party
    • ☐ EC 20909 Candidate's Representative Plastic ID Holder
    • ☐ EC 50423 Envelope: Candidate Representative Documents
    • ☐ EC 50428 Log of Candidates or Representatives at the Polling Place

Supplies for the Polling Station:

  • ☐ Official List
  • ☐ File folders with candidates' names — 1 per candidate
  • ☐ Ballot Booklets
  • ☐ EC 10002 Record of ballots
  • ☐ EC 50034 Qualification Form — 1 pad
  • ☐ EC 50036 Helper Form — 3 pads
  • ☐ EC 50049 Correction Form — 1 pad
  • ☐ EC 50050 Registration Certificate — 1 pad
  • ☐ EC 50051 Voting Status Certificate — 1 pad
  • ☐ EC 50054 List of Designated Establishments (if applicable)
  • ☐ EC 50055 Vouching Form — 1 pad
  • ☐ EC 50060 Events Log
  • ☐ EC 50111 Sequence Number Sheets — 1 pack
  • ☐ EC 50152 Privacy Notice — 1 pad
  • ☐ EC 50163 Floor Marking Strip
  • ☐ EC 50180 Official Seal — 1 pack
  • ☐ EC 50190 Short Ballot Box Seal — 1 pack
  • ☐ EC 50200 Long Ballot Box Seal — 1 pack
  • ☐ EC 50205 Seal Control Sheet
  • ☐ EC 50240 Voting Screen
  • ☐ EC 50250 Ballot Box
  • ☐ EC 50253 Transport Bag — 2
  • ☐ EC 50256 VIC Collection Bag
  • ☐ EC 50390 Office Documents Bag
  • ☐ EC 50430 Envelope: Spoiled Ballots
  • ☐ EC 90189 Have your ID Ready to Vote — 1 pad
  • ☐ Supplies for Closing and Counting:
    • ☐ EC 50090 Tally Sheet — 1 pack
    • ☐ EC 50100 Statement of the Vote
    • ☐ EC 50110 Copy of Results for Candidates — 2 sets
    • ☐ EC 50370 Envelope: Statement of the Vote
    • ☐ EC 50380 Envelope: Statement of the Vote
    • ☐ EC 50385 Envelope: Sequence Number Sheets
    • ☐ EC 50420 Envelope: Stubs and Unused Ballots
    • ☐ EC 50440 Envelope: Rejected Ballots
    • ☐ EC 50450 Envelope: Ballots Cast for a Candidate — 1 per candidate
  • ☐ EC 50470 Supplies Kit that contains:
    • ☐ EC 50140 Welcome to Your Polling Place Card — 1 pad
    • ☐ EC 50151 Bilingual Services Tent Card
    • ☐ EC 50210 Election Personnel Identification Card — 3
    • ☐ EC 50290 Ruler
    • ☐ EC 50295 Masking Tape — 1 roll
    • ☐ Pencils, pencil sharpener
    • ☐ Plastic bag for ballot counterfoils
    • ☐ Blue pen