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Deputy Returning Officer and Poll Clerk Guidebook – Mobile Poll

Candidates and their representatives (for both deputy returning officers and poll clerks)

You are their main point of contact at your polling place. You can ask them to leave or have them removed if they don't follow the Guidelines for Candidates' Representatives EC 20045.

Representatives only take an oath at the first polling place they visit.

They may

  • be under 18 years of age
  • be a non-Canadian citizen
  • observe the activities at your polling station
  • ask you to see an elector's ID only when you are checking that the ID is acceptable
  • 15 minutes before the polls open, ask to have the ballots counted and to inspect the ballots, the ballot box and any other voting materials
  • examine the Poll Clerk's List of Electors during voting hours only when no electors are waiting
  • sign the seal on the ballot box when the poll closes at each location and on envelopes after the count
  • copy serial numbers on ballot box seals and verify they are the same at the count
  • ask for Statement of the Electors Who Voted on Polling Day EC 50111 (bingo sheet) every hour
  • use their Authorization of a Candidate's Representative EC 20020 at any polling place in the electoral district during advance polls and on election day
  • if present for the ballot count, ask for Copy of Statement of the Vote for Candidates and Representatives EC 50110

They may not

  • act as interpreters for electors
  • sit at your table
  • touch an elector's ID
  • ride in your vehicle
  • interfere with the voting process
  • disobey your directions or decisions
  • bring in any documents, folders, clothes or items that show the name, emblem or colour of a political party or candidate (you decide what is acceptable)
  • take any photographs or make any audio or video recordings at the polling place

When a candidate's representative arrives at your station or asks for bingo sheets

  1. Ask to see their Authorization of a Candidate's Representative EC 20020
    Note: candidates don't need an authorization form or badge

    It should be folded inside Plastic Badge Holder EC 20909 behind Candidate's Representative Badge EC 20901
  2. Check the Election Officer Section is signed and dated by a CPS or DRO.
    If it isn't, follow steps to admit a new representative
  3. Direct them to where they may sit to observe, or give them the bingo sheets from the folder for their candidate
    Note: only 2 representatives per candidate are allowed at your station at a time.
    Only 1 representative is allowed in long-term care facilities when going bed to bed

Admit a new representative

Only the two-part form is accepted. Photocopies are not accepted.

  1. Ask them for their Authorization of a Candidate's Representative EC 20020
  2. Check that the form has
    • your electoral district name
    • name of representative and their candidate
    • date and signature of candidate or official agent
    Note: if anything is missing or incorrect, or if they don't have a form, give them Guidelines for Candidates' Representative EC 20045, which explains how to get an acceptable form, and ask them to leave
  3. Administer the oath on the form to the representative. Get them to sign it
  4. Fill out Election Officer Section with
    • your name
    • polling place name
    • telephone number
    Sign and date it
  5. Separate the form.
    Put white copy in Candidates' Representatives Authorization Forms Envelope EC 50423.
    Fold yellow copy.
    Put it inside Plastic Badge Holder EC 20909.
    Insert Candidate's Representative Identification Badge EC 20901 at the front.
    Make sure your signature in the Election Officer Section is visible on the back
  6. Give them their badge and a copy of Guidelines for Candidates' Representatives EC 20045
  7. Direct them to where they may sit to observe