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Deputy Returning Officer and Poll Clerk Guidebook – Mobile Poll

Organize and return your materials (for both deputy returning officers and poll clerks)

  1. Put the following in Mobile Poll Bag EC 50490. Leave it open.
    • Plastic bag with counterfoils
    • EC 50060 Poll Book
    • EC 50061 DRO Book of Oaths
    • EC 50090 Tally Sheet
    • EC 50421 Unused Ballots Envelope
    • EC 50430 Spoiled (ordinary or mobile) Ballots During Voting Envelope
    • EC 50440 Rejected Ballots During the Count Envelope
    • EC 50450 Ballots Cast for a Candidate Envelopes
  2. Put the following in Ballot Box EC 50250. Leave it open.
    • EC 20909 Name tag
    • EC 50110 Copies of Statement of the Vote for Candidates and Repsentatives
    • EC 50170 Voting Template
    • EC 50205 Seal control sheet
    • EC 50260 Black pen
    • EC 50270 Pencil
    • EC 50280 Pencil sharpener
    • EC 50290 Ruler
    • EC 50295 Masking tape
    • unused certificates, envelopes, or documents
  3. Separate the Statement of the Vote EC 50100.
    • white copy
    • yellow copy
    • pink copy
  4. Take the pink copy of the Statement of the Vote EC 50100 home. Destroy after 60 days.
  5. Put the following in the White Copy of the Statement of the Vote Envelope. Leave it open.
    • EC 50100 white copy of the Statement of the Vote
  6. Put the following in the Yellow Copy of the Statement of the Vote Envelope. Leave it open.
    • EC 50100 yellow copy of the Statement of the Vote
  7. Put the following in List(s) and/or Other Documents Used for Voting Envelope EC 50460. Leave it open.
    • Official List of Electors
    • EC 10190 Transfer Certificates
    • EC 50052 Transfer Certificates (Moved Poll)
  8. Put the following in Original Copies of Statement of Electors Who Voted at the Polling Station Envelope EC 50385. Leave it open.
    • EC 50111 Statements of Electors Who Voted on Polling Day
  9. Put the following in Oath of Residence Certificate Envelope EC 50422. Leave it open.
    • EC 50555 Oath of Residence Certificates
  10. Put the following in Registration and/or Correction Certificate Envelope EC 50390. Leave it open.
    • EC 50050 Registration Certificates
    • EC 50051 Correction Certificates
  11. Ask DRO to check the following envelopes.
    • EC 50370 White Copy of the Statement of the Vote Envelope
    • EC 50380 Yellow Copy of the Statement of the Vote Envelope
    • EC 50385 Original Copies of Statement of Electors Who Voted at the Polling Station Envelope
    • EC 50390 Registration and/or Correction Certificates Envelope
    • EC 50422 Oath of Residence Certificate Envelope
    • EC 50460 List(s) and/or Other Documents Used for Voting Envelope
  12. Seal each envelope with 1 Official Seal EC 50180. Sign each seal.
  13. Put the following in Mobile Poll Bag EC 50490.
    • EC 50460 List(s) and/or Other Documents Used for Voting Envelope
  14. Ask DRO to check the bag. Seal it with 1 Official Seal EC 50180. Sign the seal.
  15. Put the following in Ballot Box EC 50250.
    • EC 50380 Yellow Copy of the Statement of the Vote Envelope
    • EC 50490 Mobile Poll Bag
    • unused seals
  16. Ask DRO to check the box. Seal top using 1 Long Ballot Box Seal and 2 Short Ballot Box Seals previously set aside.
  17. Put the following in Transport Bag EC 50254.
    • EC 50250 Ballot Box
    • EC 50370 White Copy of the Statement of the Vote Envelope
    • EC 50385 Original Copies of Statement of Electors Who Voted at the Polling Station Envelope
    • EC 50390 Registration and/or Correction Certificates Envelope
    • EC 50422 Oath of Residence Certificate Envelope
  18. Fill in the following information.
    • Electoral district
    • Polling station no.
    • DRO signature
    • PC signature
  19. Put the following in Transport Bag EC 50254. Give it to the CPS who will take it to the office.
    • EC 50320 Deputy Returning Officer and Poll Clerk Guidebook - Mobile Poll