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Deputy Returning Officer & Poll Clerk Guidebook–Mobile Poll

Returning Material

This section explains how to pack up your materials at the end of the day. You will end up with a Transport Bag containing the official voting documents, ballots etc., and a second Transport Bag with extra supplies and items not needed again.

How do I organize and return my material?

Before you organize your material, you must have completed the steps for

✔ 'How do I complete the Statement of the Vote?'

  1. Once DRO has reported the results to the office, do the following to Statement of the Vote EC 50100:

    Separate the white, pink and yellow copies
    Text version of "Separate the white, pink and yellow copies"

  2. Use Official Seal EC 50180 to seal the rest of the following full and completed items:

    Official Seal
    Text version of "Official Seal"

  3. Put the following in Large All-Purpose Envelope EC 11520:

    Incident Report
    Text version of "Incident Report"

  4. Put the following in Envelope: Candidate Representative Documents EC 50423:

    Envelope: Candidate Representative Documents EC 50423
    Text version of "Envelope: Candidate Representative Documents EC 50423"

  5. Gather the following items – on a separate table if possible:

    • EC 10002 Record of Ballots
    • EC 50036 Helper Form — only completed ones
    • EC 50034 Qualification Form — only completed ones
    • EC 50052 Transfer Certificate — only completed ones
    • EC 50060 Events Log
    • EC 50090 Tally Sheet — only completed ones
    • EC 50110 Copy of Results for Candidates — only completed ones
    • EC 50420 Envelope: Stubs and Unused Ballots — sealed
    • EC 50430 Envelope: Spoiled Ballots — sealed
    • EC 50440 Envelope: Rejected Ballots — sealed
    • EC 50450 Envelope: Ballots Cast for a Candidate — sealed, one for each candidate
    • EC 50490 Mobile Poll Bag — make sure it is empty
    • ☐ List of Electors
    • ☐ Plastic bag with counterfoils

    Gather the following items – on a separate table if possible
    Text version of "Gather the following items – on a separate table if possible"

    Hand Stop Icon

    CPS

    Spot Check 11

  6. DRO check the items, then put them into Mobile Poll Bag EC 50490.

  7. Peel the strip off the back of Mobile Poll Bag EC 50490 and close it.

    Mobile Poll Bag EC 50490
    Text version of "Mobile Poll Bag EC 50490"

  8. Set aside the following seals for later:

    Set aside the following seals for later
    Text version of "Set aside the following seals for later"

  9. Record the Long Ballot Box Seal EC 50200 number on Seal Control Sheet EC 50205.

    Long Ballot Box Seal EC 50200 and Seal Control Sheet EC 50205
    Text version of "Long Ballot Box Seal EC 50200 and Seal Control Sheet EC 50205"

  10. Put the following inside Ballot Box EC 50250:

    Ballot Box EC 50250:
    Text version of "Ballot Box EC 50250:"

  11. Seal Ballot Box EC 50250 (using the seals you set aside in step 8).

    Seal Ballot Box EC 50250
    Text version of "Seal Ballot Box EC 50250"

  12. Put the following items, previously set aside, inside one Transport Bag EC 50253:

    Transport Bag EC 50253
    Text version of "Transport Bag EC 50253"

  13. Throw away the used Floor Marking Strip EC 50163 and any other garbage such as the backing sheet of used seals.

  14. You should now only have unused, spare supplies left on your table. Put them inside a second Transport Bag EC 50253.

    Second Transport Bag EC 50253
    Text version of "Second Transport Bag EC 50253"

  15. Take both transport bags to the office. Complete Time sheet for the Election Worker EC 11655 before you leave.

    TTwo transport bags
    Text version of "Two transport bags"