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Deputy Returning Officer and Poll Clerk Guidebook – Mobile Poll

Close your station and re-open it at next location

If you are counting the ballots at another location, repeat Steps 15 before going to the counting place.

  • Step 1
    • Deputy Returning Officer
      • Finish serving electors at time on Notice of Mobile Poll EC 10160. Electors who arrive before are allowed to vote
        Note: if you can't close or re-open on time, call the office right away for instructions
  • Step 2
    • Deputy Returning Officer
      • Put all unused and used ballot booklets in Unused Ballots Envelope EC 50420
    • Poll Clerk
      • Recycle Public Notice Mobile Polling Station EC 50040
  • Step 3
    • Deputy Returning Officer
      • Balance your ballots
  • Step 4
    • Deputy Returning Officer
      • Seal ballot box slot with 1 Official Seal EC 50180, sign it and get Poll Clerk to sign it
    • Poll Clerk
      • Take these down and put them in Transport Bag EC 50254
        • EC 10160 Notice of Mobile Poll
        • EC 50160 Yellow Pennants
        • EC 50164 Round Arrow Sign
        • EC 94036 Have Your ID Ready poster
  • Step 5
    • Deputy Returning Officer
      • Put ballot box in Transport Bag EC 50254
    • Poll Clerk
      • Put all other documents and supplies in purple Mobile Poll Bag EC 50490. Put purple bag inside Transport Bag EC 50254
  • Step 6
    • Deputy Returning Officer
      • Go to next location (or counting place) with ballot box and all supplies
    • Poll Clerk
      • Go to next location (or counting place) with ballot box and all supplies
  • Step 7
    • Deputy Returning Officer
      • Set up your station at the new location
    • Poll Clerk
      • Set up your station at the new location
  • Step 8
    • Deputy Returning Officer
      • Organize supplies on your table
    • Poll Clerk
      • Organize supplies on your table
  • Step 9
    • Deputy Returning Officer
      • Open Unused Ballots Envelope EC 50420 and take out unused ballots
    • Poll Clerk
      • Put all other supplies in purple Mobile Poll Bag EC 50490.
        Put it under the table
  • Step 10
    • Deputy Returning Officer
      • Finish with ballot booklet from previous location before you initial the back of each ballot in a new one
    • Poll Clerk
      • Prepare a new Statement of the Electors Who Voted on Polling Day EC 50111 (bingo sheet)
  • Step 11
    • Deputy Returning Officer
      • At the time on Notice of Mobile Poll EC 10160, remove Official Seal EC 50180 from ballot box slot and serve electors
    • Poll Clerk
      • At the time on Notice of Mobile Poll EC 10160, serve electors