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Deputy Returning Officer and Poll Clerk Guidebook – Ordinary Poll

List of supplies (for deputy returning officers)

Used during the day

  • Ballot Booklets
  • List of Electors may be provided by CPS
  • Large-print list of Candidates 3
  • EC 10002 Notice to Deputy Returning Officer shows number of ballots you have
  • EC 10130 Appointment and Oath have yours with you at all times
  • EC 10190 Transfer Certificates if applicable, yellow copies will be provided by CPS
  • EC 50054 List of Facilities Letter of Confirmation of Residence if applicable
  • EC 50060 Poll Book
  • EC 50061 Deputy Returning Officer's Book of Oaths in Poll Book
  • EC 50111 Statement of the Electors Who Voted on Polling Day (bingo sheet) 1 pack of 24
    • 2 packs if more than 8 candidates
  • EC 50140 Bilingual Services Card pack of 5
  • EC 50151 Bilingual Services Tent Card use only if one of you can provide service in French and English
  • EC 50170 Voting Template
  • EC 50180 Official Seal 1 pack
  • EC 50190 Short Ballot Box Seal 1 pack
  • EC 50200 Long Ballot Box Seal 1 pack
  • EC 50205 Seal Control Sheet
  • EC 50240 Voting Screen
  • EC 50250 Ballot Box
  • EC 50254 Transport Bag
  • EC 50385 Original Copies of Statement of Electors Who Voted at the Polling Station Envelope
  • EC 50390 Registration and/or Correction Certificates Envelope
  • EC 50420 Unused Ballots Envelope
  • EC 50422 Oath of Residence Certificates Envelope
  • EC 50430 Spoiled Ballots Envelope
  • EC 50470 Supplies Kit that contains
    • pencils, pencil sharpener
    • masking tape
    • plastic bag for ballot counterfoils
    • EC 50210 Election Personnel Identification Card 3
    • EC 50290 Ruler
    • smoking prohibited sign
    • black pen
  • EC 50500 Ordinary Poll Bag

Used on election night

  • EC 50090 Tally Sheet 1 pack
  • EC 50100 Statement of the Vote
  • EC 50110 Copy of Statement of the Vote for Candidates and Representatives 2 sets
  • EC 50130 Samples of Marked Ballot Papers
  • EC 50370 White Copy of Statement of the Vote Envelope
  • EC 50380 Yellow Copy of Statement of the Vote Envelope
  • EC 50440 Rejected Ballots Envelope
  • EC 50450 Ballots Cast for a Candidate Envelope 1 per candidate
  • EC 50460 List(s) and/or Other Documents Used for Voting Envelope