Secondary menu

Deputy Returning Officer and Poll Clerk Guidebook – Ordinary Poll

Prepare to serve electors

  • Step 1
    • Deputy Returning Officer
      • Write your name and 'Deputy Returning Officer' on Election Personnel Identification Card EC 50210 and put it on. Wear it at all times
    • Poll Clerk
      • Write your name and 'Poll Clerk' on Election Personnel Identification Card EC 50210 and put it on. Wear it at all times
  • Step 2
    • Deputy Returning Officer
      • Check under Ballot Box EC 50250 flaps and show everyone at your table it is empty.
        Write polling station number on box, if not done already
  • Step 3
    • Deputy Returning Officer
      • Seal top and bottom long edges with 2 Long Ballot Box Seals EC 50200.
        Seal top and bottom short edges with 4 Short Ballot Box Seals EC 50190.
        Copy numbers from long seals to Seal Control Sheet EC 50205
    • Poll Clerk
      • Write electoral district name and polling station number on all forms and envelopes on the table.
        Fill out cover page of Poll Book EC 50060.
        Pull Book of Oaths out of Poll Book.
        Give it to DRO
  • Step 4
    • Deputy Returning Officer
      • Put box on table in view of everyone present
    • Poll Clerk
      • Fill out Statement of the Electors Who Voted on Polling Day EC 50111 (bingo sheet) with
        • electoral district name
        • polling station number (e.g. 501)
        • date
        • time interval (e.g. 9:30 a.m. 10:30 a.m.)
        Fill out
        • 2 sets of forms if there are 47 candidates
        • 3 sets if there are 811 candidates
  • Step 5
    • Poll Clerk
      • Review
        • List of Electors
        • EC 50060 Poll Book
  • Step 6
    • Poll Clerk
      • If you receive yellow copy of Transfer Certificate EC 10190, on List of Electors write certificate number and 'yellow copy' beside checkbox
        Note: do not cross off their name or check Voted
  • Step 7
    • Deputy Returning Officer
      • Count all ballots.
        Make sure total matches the number of ballots on Notice to Deputy Returning Officer EC 10002
    • Poll Clerk
      • Put all other supplies in yellow Ordinary Poll Bag EC 50500.
        Put it under the table
  • Step 8
    • Deputy Returning Officer
      • Initial the back of each ballot in one booklet without removing them.
        Once you have used all ballots in first booklet to serve electors, initial ballots in next booklet
  • Step 9
    • Deputy Returning Officer
      • Review your Deputy Returning Officer's Book of Oaths EC 50061
  • Step 10
    • Deputy Returning Officer
      • With Poll Clerk, review voting procedures to make sure you understand them
    • Poll Clerk
      • With DRO, review voting procedures to make sure you understand them
  • Step 11
    • Deputy Returning Officer
      • At start of voting hours, serve electors
    • Poll Clerk
      • At start of voting hours, serve electors