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2017 Guidelines for Use of the Lists of Electors

II. Distribution of the Lists of Electors

Table 1 – Distribution of the Lists of Electors provides an overview of the types of lists of electors to be distributed under the Canada Elections Act. These types are defined as follows:

a) Annual Lists of Electors

The Chief Electoral Officer must provide an electronic copy of the lists of electors to each member of Parliament for his or her electoral district by November 15 of each year and, upon request, to each federal registered party for any electoral district in which the party endorsed a candidate in the last general election or by-election.

b) Preliminary Lists of Electors

Returning officers distribute, upon request, one printed copy and one electronic copy of the preliminary lists of electors to each candidate whose nomination at a general election or by-election has been confirmed. Upon request, an electronic copy of the preliminary lists may also be distributed to registered or eligible parties by the Chief Electoral Officer for an electoral district in respect of which a writ has been issued.

c) Other Lists of Electors

Further distributions to candidates are provided in the following circumstances:

i. Updated preliminary lists of electors are to be distributed on the 19th day before polling day.

ii. A printed copy and an electronic copy of the revised lists of electors are to be delivered to each candidate by returning officers.

iii. A printed copy and an electronic copy of the official lists of electors are to be delivered to each candidate by returning officers.

The Chief Electoral Officer must, without delay after polling day, prepare the final lists of electors and then distribute the lists to each registered party for the electoral district in which they endorsed a candidate as well as to the member of Parliament elected in the electoral district.

Table 1 Distribution of the Lists of Electors
Type of Lists of Electors Authorized Recipients Scope Format Date of Distribution Section(s) of the Act
Annual Lists Members of Parliament Electoral district of the member Electronic copy By November 15 of each year s. 45(1)
Registered parties (upon request) Electoral districts in which the registered party endorsed a candidate
Preliminary Lists Registered and eligible parties (upon request) Electoral districts in respect of which a writ has been issued Electronic copy As soon as possible after the issuance of the writ s. 93(1.1)
Candidates (upon request) Electoral district of the candidate Electronic and printed copy (up to 4 additional printed copies) Upon confirmation of the candidate's nomination s. 94
Updated Preliminary Lists Candidates (upon request) Electoral district of the candidate Electronic copy On the 19th day before polling day s. 104.1
Revised Lists Candidates (upon request) Electoral district of the candidate Electronic and printed copy (up to 4 additional printed copies) On or after the 11th day before polling day ss. 105(1) and 107
Official Lists Candidates (upon request) Electoral district of the candidate Electronic and printed copy (up to 4 additional printed copies) On or after the 3rd day before polling day ss. 106 and 107
Final Lists Registered parties (upon request) Electoral districts in which the registered party endorsed a candidate Electronic and printed copy (up to 4 additional printed copies) Without delay after polling day s. 109
Elected candidate (upon request) Electoral district of the candidate Electronic and printed copy (up to 4 additional printed copies) Without delay after polling day