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2016 Guidelines for Use of the Lists of Electors

VI. Disposition of the Lists

Proper disposal of the lists of electors reduces the likelihood of a privacy breach. As a best practice, authorized recipients or the person responsible for the implementation of security safeguards should recover all of the lists of electors at the end of the lists' designated period of use (for example, when an annual list becomes obsolete after the provision of a new list or after an electoral period has ended).

Once the lists have been retrieved, the authorized recipients or the person responsible for the implementation of security safeguards should ensure the proper disposal of the lists. Paper copies of the lists should be shredded and electronic copies should be destroyed.