Revising Agent's Manual
Revision and Revising Agents
This chapter covers the following topics:
- 2.1 About Revision
- 2.2 Services
- 2.3 About Targeted Revision
- 2.4 About E-Registration
- 2.5 How the Public is Informed
- 2.6 How Long Revision Lasts
- 2.7 Your Roles and Responsibilities
- 2.8 Your Schedule and Work Location
- 2.9 Who You Work With
2.1 About Revision
To vote in a federal election, qualified electors must be included on the list of electors. The process of revision ensures that the lists are as up to date as possible before polling day.
Revision is usually a period of four weeks during which revising agents receive various requests from electors to be added to or deleted from the Preliminary list of electors (PLE), or to have their information corrected. The requirements to be met for each request will vary depending on the revision scenario.
Elections Canada offers electors various ways to make changes to the lists of electors:
- at the office of the returning officer (ORO), or the additional assistant returning officer's office (AARO office)
- in person
- by mail or fax
- on the telephone
- through targeted revision
- at the elector's residence
- at revisal desks
- at the elector's residence
- using E-Registration, a self-serve online registration service
2.3 About Targeted Revision
Targeted revision activities are initiatives during which revising agents go door to door, or set up revisal desks in order to reach potential electors not likely to appear on the list of electors at their current address.
Targeted revision is primarily directed at electors living in:
- new developments
- high mobility areas
- long-term care facilities
- post-secondary institutions
- First Nations reserves
2.4 About E-Registration
E-Registration is Elections Canada's online (self-service) voter registration service. Qualified electors can use this service to verify if they are on the list to vote, update their address if need be or to register.
During the revision period, not all updates or additions can be performed online with this service. If an elector completes a transaction online, it is applied immediately to the Central Information Repository (CIR) and flagged as awaiting RO approval. However, if an elector cannot complete a transaction online, he may be directed to call the returning officer's office for guidance and support.
After the revision period has ended (on Day 6 at 6:00 p.m.), electors who want to register will be given the option to print a pre-populated registration certificate, and they will be instructed to bring the form to the polling station to be registered.
If you receive calls from electors trying to use the online service, reassure the electors that you will help them with their request, and follow your usual revision procedures.
2.5 How the Public is Informed
Elections Canada informs electors of an electoral event using:
- voter information cards
- reminder cards
- targeted revision
2.6 How Long Revision Lasts
The revision period usually lasts 28 days; beginning typically on the 33rd day before polling day (referred to as “Day 33”) and ending on the 6th day before polling day (referred to as “Day 6”) at 6:00 p.m.
Always tell electors that all completed forms and satisfactory identification must arrive at the office of the returning officer before the end of the revision period. Provide the calendar date for clarity.
For the actual calendar dates, see Important Information about Revision, or refer to the electoral calendar in the office of the returning officer.
2.7 Your Roles and Responsibilities
During the revision period, you play a crucial role in updating the PLE by receiving and processing elector applications for registration or revision.
Your activities may include:
- receiving and processing revision forms
- conducting targeted revisions
- printing and verifying your Journal Reports and verifying those of your partner
- securing revision documents
2.8 Your Schedule and Work Location
Due to the nature of revision activities, you may be asked to work in a number of different locations. Your specific revision tasks and location of work also influence work schedules.
Your revision supervisor establishes hours of work during the daytime and/or evening.
2.9 Who You Work With
Your work is supervised by the revision supervisor (RS) who reports to the returning officer.
When conducting their revision activities, revising agents are required by law to work in pairs to ensure the integrity of the revision process and to verify each other's work.
You may be asked by the RS or RO to work individually to complete other tasks such as:
- sorting voter information cards that Canada Post has returned as undeliverable
- data entry of targeted revision forms or registration certificates completed at the polls into the computer
- filling forms
Other Staff who Support Revision
It takes the efforts of many people to update the PLE.
Other positions that support revision include the following:
|Returning officer||Is in charge of the administration of the electoral process within the electoral district (ED)|
|Assistant returning officer||Assists the returning officer|
|Revision centre clerk||Works during peak periods of data entry|
|Revision supervisor||Manages and controls revision activities|
|Automation coordinator||Provides technical support for all automated systems in the returning office, and produces lists of electors for the polls|
|Special ballot coordinator||Manages the special voting rules process in the office of the returning officer|