Revising Agent's Manual
Qualifications and Identification Requirements
This chapter covers the following topics:
- 3.1 Elector Qualifications to Register and Vote
- 3.2 Proof of Identity and Address
- 3.3 Satisfactory Documentation
- 3.4 Revision Application Processes and Requirements
3.1 Elector Qualifications to Register and Vote
An eligible elector:
- must be 18 years of age on or before polling day ;
- must already be a Canadian citizen ;
- must be “ordinarily resident” in the ED where he will register and vote .
[During a by-election, electors must reside in the ED on 1St day of revision and continue to reside there until polling day.]
Place of Residence
A person is “ordinarily resident”:
- at the place that has always been, or has been adopted as, his dwelling place, and to which the person intends to return when away from it ;
- in simple terms, this is in most cases the place the person considers to be home.
For more information see Determining Where an Elector is Ordinarily Resident.
Residence during a by-election
During a by-election, to be qualified to vote, electors must reside in the ED on the first day of revision and continue to reside there until polling day.
For more information see Residence during a by-election.
Date of Birth
The complete date of birth is a requirement for a name to appear on the National Register of Electors (NRoE). It is used to distinguish between electors who have the same name.
If a date of birth is not provided, the elector:
- will be registered to vote during the current event, but
- will not be added to the NRoE.
Note: Dates of birth will not appear on the lists of electors prepared for candidates, members of Parliament or political parties.
3.2 Proof of Identity and Address
A returning officer may approve a revision request received by revising agents only if the applicant has been properly identified.
You are responsible for ensuring that the applicant provides acceptable proof of identification and address before completing a transaction.
Begin every revision transaction by establishing the applicant's identity and address, and determining his status on the list of electors.
- his name
- current address of ordinary residence and/or previous address
- date of birth
Verify the applicant's information on the list to determine his status:
- If the applicant's information is on the list of electors, this is considered to be sufficient, and he does not need to present any further proof of identity or address.
- If the applicant is not on the list of electors, he must establish that he should be included on the list by providing Satisfactory Documentation for proof of identity and address.
- During targeted revision (door-to-door visit) at an elector's residence, when visited by revising agents, the elector may verbally provide information about the identity of all electors living at that residence. No other proof of identity or residence is required.
It is important to note that the acceptable proofs of identity and address required for revision may be different than those required to vote or register at the polls.
3.3 Satisfactory Documentation
During the revision period, electors may be required to provide proof of their identity and address to apply for revision or registration on the list of electors. Any one of the following four identification options authorized by the Chief Electoral Officer (CEO) meets this requirement:
- One piece of government-issued identification: the one piece must have the elector's photo, name and current address; such as a driver's licence, provincial or territorial ID card, or any other government card with photo, name and current address.
- Two pieces of identification (from the List of Pieces of Identification Authorized by the Chief Electoral Officer of Canada): both pieces must show the name, and one must also have the elector's current address.
- An affidavit: Must show the elector's name and current address, and must be signed before a person authorized to receive oaths in the province or territory.
OR If the elector cannot provide any of the documents above:
- One document showing name and current address of the elector's spouse or of the person on whom the elector is dependent:
- The document must conform to the list of pieces of identification that prove identity and address in Option 1 or 2 above.
- Both the elector to be registered and the person whose name appears on this document must be present at the time it is offered, and they must reside at the same address.
Note: All pieces of identification presented by electors must be of a type authorized by the CEO.
For a detailed list of identification authorized by the Chief Electoral Officer of Canada, refer to Have Your ID Ready - voter ID list (EC 90189).
Letter of Confirmation of Residence (EC 50053)
Certain electors may have difficulty providing proof of address to register and vote. For that reason, the CEO has authorized the use of the Letter of Confirmation of Residence (EC 50053), which will be accepted as proof of residence.
A letter of confirmation of residence can be issued by the following institutions:
- a designated First Nations band or reserve or Inuit local authority
- a designated shelter, soup kitchen, student/seniors' residence, and long–term care facility
The template of the Letter of Confirmation of Residence (EC 50053) is available on the Elections Canada website. The letter printed on the designated facilities' letterhead (confirming that the elector is resident or receives services at the facility) is also accepted.
Note: The elector must provide a second piece of identification to prove his identity along with the Letter of Confirmation of Residence (EC 50053).
When you are provided a Letter of Confirmation of Residence by an elector during revision, you must verify the name of the specified facility on the letter against the document List of Facilities - Letter of Confirmation of Residence (EC 50054) provided by the RS.
3.4 Revision Application Processes and Requirements
Each application process and requirements will vary depending on the revision scenario.
Each application will vary according to:
- where the application is submitted
- who is applying; the applicant or someone on his behalf
- which type of revision is required
- how the elector makes contact with the revising agent
In the next few chapters, we will discuss in more detail how to effectively receive and complete electors' applications, the tools required, and how to carry out your revision tasks:
- in the ORO or AARO office:
- using the paper-based process
- using the computer-based process
- outside the office:
- through targeted revision initiatives
Note: If you have any doubts about the validity of identification documents an elector presents, or have any other concerns about the validity of an application, report the situation to your revision supervisor.
Figure 2 List of Facilities - Letter of Confirmation of Residence (EC 50054)