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Revising Agent's Manual

Qualifications and Identification Requirements

This chapter covers the following topics:



3.1 Elector Qualifications to Register and Vote

An eligible elector:

[During a by-election, electors must reside in the ED on 1St day of revision and continue to reside there until polling day.]

Place of Residence

A person is “ordinarily resident”:

For more information see Determining Where an Elector is Ordinarily Resident.

Residence during a by-election

During a by-election, to be qualified to vote, electors must reside in the ED on the first day of revision and continue to reside there until polling day.

For more information see Residence during a by-election.

Date of Birth

The complete date of birth is a requirement for a name to appear on the National Register of Electors (NRoE). It is used to distinguish between electors who have the same name.

If a date of birth is not provided, the elector:

Note: Dates of birth will not appear on the lists of electors prepared for candidates, members of Parliament or political parties.



3.2 Proof of Identity and Address

A returning officer may approve a revision request received by revising agents only if the applicant has been properly identified.

You are responsible for ensuring that the applicant provides acceptable proof of identification and address before completing a transaction.

Begin every revision transaction by establishing the applicant's identity and address, and determining his status on the list of electors.

Ask for:

Verify the applicant's information on the list to determine his status:

It is important to note that the acceptable proofs of identity and address required for revision may be different than those required to vote or register at the polls.



3.3 Satisfactory Documentation

During the revision period, electors may be required to provide proof of their identity and address to apply for revision or registration on the list of electors. Any one of the following four identification options authorized by the Chief Electoral Officer (CEO) meets this requirement:

  1. One piece of government-issued identification: the one piece must have the elector's photo, name and current address; such as a driver's licence, provincial or territorial ID card, or any other government card with photo, name and current address.
  2. Two pieces of identification (from the List of Pieces of Identification Authorized by the Chief Electoral Officer of Canada): both pieces must show the name, and one must also have the elector's current address.
  3. An affidavit: Must show the elector's name and current address, and must be signed before a person authorized to receive oaths in the province or territory.

OR If the elector cannot provide any of the documents above:

  1. One document showing name and current address of the elector's spouse or of the person on whom the elector is dependent:
    • The document must conform to the list of pieces of identification that prove identity and address in Option 1 or 2 above.
    • Both the elector to be registered and the person whose name appears on this document must be present at the time it is offered, and they must reside at the same address.

Note: All pieces of identification presented by electors must be of a type authorized by the CEO.

For a detailed list of identification authorized by the Chief Electoral Officer of Canada, refer to Have Your ID Ready - voter ID list (EC 90189).

Letter of Confirmation of Residence (EC 50053)

Certain electors may have difficulty providing proof of address to register and vote. For that reason, the CEO has authorized the use of the Letter of Confirmation of Residence (EC 50053), which will be accepted as proof of residence.

A letter of confirmation of residence can be issued by the following institutions:

The template of the Letter of Confirmation of Residence (EC 50053) is available on the Elections Canada website. The letter printed on the designated facilities' letterhead (confirming that the elector is resident or receives services at the facility) is also accepted.

Note: The elector must provide a second piece of identification to prove his identity along with the Letter of Confirmation of Residence (EC 50053).

When you are provided a Letter of Confirmation of Residence by an elector during revision, you must verify the name of the specified facility on the letter against the document List of Facilities - Letter of Confirmation of Residence (EC 50054) provided by the RS.



3.4 Revision Application Processes and Requirements

Each application process and requirements will vary depending on the revision scenario.

Each application will vary according to:

In the next few chapters, we will discuss in more detail how to effectively receive and complete electors' applications, the tools required, and how to carry out your revision tasks:

Note: If you have any doubts about the validity of identification documents an elector presents, or have any other concerns about the validity of an application, report the situation to your revision supervisor.

Figure 1 Letter of Confirmation of Residence (EC 50053)

Figure 1 Letter of Confirmation of Residence (EC 50053)

Figure 2 List of Facilities - Letter of Confirmation of Residence (EC 50054)

Figure 2 List of Facilities - Letter of Confirmation of Residence (EC 50054)