Description of the National Register of Electors
About the National Register of Electors
Created in 1997, the National Register of Electors is a permanent, continually-updated database of Canadians who are qualified to vote in federal elections and referendums. It contains the name, address, gender and date of birth of each elector, as well as a unique identifier to help track changes to the elector's record. Elections Canada uses the information in the National Register of Electors (the Register) to create lists of electors (voters lists) at the beginning of federal elections and referendums.
If they choose, Canadian electors may opt out of the National Register of Electors and retain their right to vote.
Benefits of the National Register of Electors
An accurate list of electors is the cornerstone of any democracy, and the National Register of Electors helps provide this. The Register exceeds Elections Canada's target levels for coverage and currency; as of November 2011, 93% of all eligible voters were included in the Register, with 86% of this group at their current address. The target levels are 92% and 80%, respectively.
Maintaining the National Register of Electors means it is easy for eligible voters to register and to have their information kept current. Electors who have registered once do not have to register again at every election call. In addition, the National Register of Electors allows Elections Canada and other electoral agencies to increase the accuracy of registrations while saving taxpayer money, thanks to data-sharing agreements.
Maintaining the National Register of Electors
The National Register of Electors contains records for approximately 24 million Canadians aged 18 and older who are qualified to vote.
Approximately 17% of elector information changes every year – those turning 18 and new Canadian citizens are added to the Register, the names of deceased electors are removed, and electors who move have their address updated.
|Change||Electors Affected||% of Electors in Register||Primary Sources of Information|
|Address||3,000,000||13||Canada Revenue Agency; provincial and territorial motor vehicle registrars; provincial electoral agencies with permanent voters lists; lists from recent provincial and territorial elections|
|Persons reaching the age of 18||400,000||2||Canada Revenue Agency; provincial and territorial motor vehicle registrars; provincial electoral agencies with permanent voters lists; lists from recent provincial and territorial elections|
|New citizens||120,000||1||Citizenship and Immigration Canada; lists from recent provincial and territorial elections|
|Deaths||200,000||1||Canada Revenue Agency; provincial and territorial vital statistics registrars; provincial electoral agencies with permanent voters lists|
The National Register of Electors is updated continually with information from these sources:
- Canada Revenue Agency
- For people who tick the “Yes” boxes in the Elections Canada section of their federal income tax form, which asks if they have Canadian citizenship and agree to share their name, date of birth and address to update the Register
- Citizenship and Immigration Canada
- For new citizens who tick the “Yes” box on their citizenship application form, agreeing to share their name, gender, date of birth and address to update the Register
- National Defence
- For Canadian Forces Regular Force members who have completed a Statement of Ordinary Residence form
- Provincial and territorial driver's licence agencies
- Except in Quebec, where driver information is reflected in the provincial voters list, and in Manitoba, where Elections Canada has no data-sharing agreement at this time
- Provincial and territorial vital statistics agencies
- Except in Quebec, where vital statistics information is reflected in the provincial voters list
- Provincial electoral agencies with permanent voters lists
- Voters lists from recent elections in other Canadian jurisdictions
- Information supplied to us by electors when they register to vote or update their registration during and between elections
Federal data sources provide personal information to Elections Canada only with the express consent of the people involved. Provincial and territorial data sources are subject to the legislation that applies in their respective jurisdictions.
Sharing voter registration information with other electoral agencies
Elections Canada provides voter registration information – name, address, date of birth and gender – to the electoral agencies of Alberta, British Columbia, New Brunswick, Newfoundland and Labrador, Nova Scotia, Northwest Territories, Nunavut, Ontario and Prince Edward Island. We also provide voters lists to some municipalities, when requested and where agreements exist. Information is shared in accordance with the Canada Elections Act. Elections Canada's data-sharing agreements include conditions regarding the use and protection of personal information.
Sharing voter registration information improves the accuracy of voters lists, making it easier to vote. It also reduces duplication, saving taxpayer money.
There is often a delay of several weeks or months before the voter information is sent and gets reflected in the respective provincial, territorial and municipal voters lists.
Opting out of sharing your information with other electoral agencies
If they wish, electors may ask Elections Canada not to provide their voter registration information to provincial, territorial and municipal electoral agencies. To request that your federal voter registration information not be provided to other electoral agencies, please write to Elections Canada. In your request, please include your name, date of birth, current home and mailing addresses, and signature.
Sharing voter registration information with political participants
In accordance with the Canada Elections Act, Elections Canada provides voters lists (containing name, address and unique identifier) to members of Parliament, registered political parties and candidates, who may use the information as authorized under the Act. The Guidelines on Use of the Lists of Electors explain what information is shared with members of Parliament, political parties and candidates, when it is shared, how they are authorized to use it, and their responsibility to safeguard this information.
Safeguarding your personal information
Elections Canada takes precautions to ensure that the information contained in the National Register of Electors is kept secure and used for authorized purposes only. Employees' access to the Register is carefully controlled, and the database itself is physically secured and protected by hardware, software, firewalls and procedural controls.
Canadians who are qualified to vote may choose whether to be included in the National Register of Electors. Being in the Register has several benefits – you don't have to re-register at every election, and you are automatically sent a voter information card telling you when and where to vote. If you decide to opt out of the Register, you will not lose your right to vote.
To request to be removed from the National Register of Electors, please write to Elections Canada. In your request, please include your name, date of birth, current home and mailing addresses, and signature.
If you've opted out of the National Register of Electors and want to vote in a federal election, by-election or referendum, you must add your name to the voters list. Register at your local Elections Canada office during the revision period (from shortly after the call of the election until 6 p.m. on the Tuesday before election day), or register at your advance poll or election day polling place.
The names of all people who voted are included on the final lists of electors. Names on the final lists of electors are added to the National Register of Electors, except for those people who had previously requested to opt out of the Register, or who asked that their information not be included in the Register when they registered to vote.
Accessing the records we hold about you
Voters' registration information is protected by the Canada Elections Act and the Privacy Act. Under the Privacy Act, you may request access to your personal information as held by Elections Canada. All personal information under the control of a government institution must be retained in a personal information bank that is registered with the federal government. Voters' information is held in Personal Information Bank CEO PPU 037, described in the Elections Canada chapter of Info Source – Sources of Federal Government and Employee Information.
The Privacy Commissioner of Canada has the right, at any time, to audit how Register information is collected, stored, updated and used, to ensure that the electors' right to privacy is respected.
Please contact us for more information.