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Advisory Committee of Political Parties – Meeting Summary – June 13 and 14, 2019

4. Enhancements to the List of Electors for the GE

Presenter: Céline Desbiens (Director, National Register of Electors)

Ms. Desbiens spoke to the ongoing work involved in maintaining and updating the National Register of Electors (NROE). Regarding the 2018 Data Quality Confirmation Study, she explained how Statistics Canada assessed the NROE data using a new record-linkage approach. This resulted in adjustments to quality indicators: NROE coverage target is now 94% instead of 92%.

Ms. Desbiens updated ACPP members on NROE update activities for the next general election. On average, managing the register entails processing updates on 10,000 electors per day, due to additions, moves, deaths, etc. The Register routinely receives updates on elector and address information from various data sources.

Following the recent amendments to the Canada Elections Act, EC has worked with Immigration, Refugees, and Citizenship Canada (IRCC) to obtain data on new Canadian citizens that will help improve the integrity of the NROE data. EC is also currently conducting a quality control review in regard to last name and gender changes.

It was also noted that enhancements to the online registration system now allow electors to upload ID to register online, with over 2,000 new registrations since December 2018 using this new feature. This is a significant enhancement to the accessibility of the online registrations system for new electors.

Ms. Desbiens also described the new Register of Future Electors (ROFE). The Bill C 76 amendments to the Canada Elections Act included a mandate to launch this new register for youth between the ages of 14 and 17. Future electors on this register will be automatically added to the NROE once they turn 18. The ROFE data cannot be shared with political parties. Registration in the ROFE is paper-based for time being; an online registration system will be developed after the general election.

Ms. Desbiens noted that the June 2019 annual lists of electors are being delivered to MPs and to registered political parties who requested them on USB keys. A pilot project has been initiated to allow registered political parties to obtain the lists via EC’s Political Entities Service Centre (PESC). Parties will also be able to use PESC to obtain various lists of electors as an alternative to a USB key.