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Annual Report on the Access to Information Act for the period ending March 31, 2021

Appendix II: Statistical Report on the Access to Information Act, 2020–2021

Statistical Report on the Access to Information Act

Name of institution: Office of the Chief Electoral Officer

Reporting period: 2020-04-01 to 2021-03-31

Section 1: Requests Under the Access to Information Act

1.1 Number of requests
  Number of Requests
Received during reporting period 77
Outstanding from previous reporting period 25
Total 102
Closed during reporting period 79
Carried over to next reporting period 23


1.2 Sources of requests
Source Number of Requests
Media 26
Academia 1
Business (private sector) 14
Organization 0
Public 26
Decline to Identify 10
Total 77


1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
45 6 1 1 0 0 1 54

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.



Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests

Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Carried over to next reporting period 0


Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 3 4 0 1 0 0 8
Disclosed in part 1 13 7 12 5 0 3 41
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 9 6 0 1 0 1 0 17
Request transferred 1 0 0 0 0 0 0 1
Request abandoned 5 0 0 0 0 0 5 10
Neither confirmed nor denied 0 2 0 0 0 0 0 2
Decline to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0
Total 16 24 11 13 6 1 8 79


3.2 Exemptions
Section Number of Requests
13(1)(a) 1
13(1)(b) 0
13(1)(c) 5
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 5
14(b) 0
15(1) 0
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2) 8
16(2)(a) 0
16(2)(b) 0
16(2)(c) 1
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 12
16.31 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
16.6 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 42
20(1)(a) 0
20(1)(b) 2
20(1)(b.1) 0
20(1)(c) 11
20(1)(d) 1
20.1 0
20.2 0
20.4 0
21(1)(a) 15
21(1)(b) 15
21(1)(c) 0
21(1)(d) 0
22 1
22.1(1) 0
23 12
23.1 0
24(1) 0
26 0

* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities

3.3 Exclusions
Section Number of Requests
68(a) 3
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0


3.4 Format of information released
Paper Electronic Other
0 49 0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed
Number of Pages Processed Number of Pages Disclosed Number of Requests
121,378 89,095 61


3.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 7 106 1 137 0 0 0 0 0 0
Disclosed in part 23 754 11 2,711 2 674 3 3,910 2 77,736
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 5 0 0 0 2 0 1 253 2 2,814
Neither confirmed nor denied 2 0 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0 0 0
Total 37 860 12 2,848 4 674 4 4,163 4 80,550


3.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 0 0 0 0 0
Disclosed in part 3 0 1 23 27
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0
Total 3 0 1 23 27


3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines
Requests closed within legislated timelines
Number of requests closed within legislated timelines 56
Percentage of requests closed within legislated timelines (%) 70.9


3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines Principal Reason
Interference with Operations / Workload External Consultation Internal Consultation Other
23 10 1 3 9


3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines Number of Requests Past Legislated Timeline Where No Extension Was Taken Number of Requests Past Legislated Timeline Where an Extension Was Taken Total
1 to 15 days 1 1 2
16 to 30 days 2 2 4
31 to 60 days 0 3 3
61 to 120 days 3 2 5
121 to 180 days 0 1 1
181 to 365 days 0 1 1
More than 365 days 1 6 7
Total 7 16 23


3.8 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0


Section 4: Extensions

4.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)Interference With Operations 9(1)(b) Consultation 9(1)(c)Third-Party Notice
Section 69 Other
All disclosed 1 0 0 0
Disclosed in part 14 0 7 1
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 1 0 0 0
Request abandoned 4 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0
Total 20 0 7 1


4.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 11 0 4 0
31 to 60 days 3 0 3 1
61 to 120 days 3 0 0 0
121 to 180 days 1 0 0 0
181 to 365 days 1 0 0 0
365 days or more 1 0 0 0
Total 20 0 7 1


Section 5: Fees
Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 73 $365 4 $20
Other fees 0 $0 0 $0
Total 73 $365 4 $20


Section 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 13 126 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 13 126 0 0
Closed during the reporting period 12 98 0 0
Carried over to next reporting period 1 28 0 0


6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 9 1 1 0 0 0 0 11
Disclose in part 1 0 0 0 0 0 0 1
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 10 1 1 0 0 0 0 12


6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0


Section 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


7.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


Section 8: Complaints and investigations
Section 32 Notice of intention to investigate Subsection 30(5) Ceased to investigate Section 35 Formal representations Section 37 Reports of finding received Section 37 Reports of finding containing recommendations issued by the Information Commissioner Section 37 Reports of finding containing orders issued by the Information Commissioner
3 0 0 0 0 0


Section 9: Court Action

9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41 (before June 21, 2019) Section 42 Section 44
0 0 0
9.2 Court actions on complaints received after June 21, 2019
Section 41 (after June 21, 2019)
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0


Section 10: Resources Related to the Access to Information Act

10.1 Costs
Expenditures Amount
Salaries $171,230
Overtime $0
Goods and Services
  • Professional services contracts $0
  • Other $7,935
$7,935
Total $179,165


10.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 2.10
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.94
Students 0.00
Total 2.10

Note: Enter values to two decimal places.



Supplemental Statistical Report on the Access to Information Act and Privacy Act

Name of institution: Office of the Chief Electoral Officer

Reporting period: 2020-04-01 to 2021-03-31

Section 1: Capacity to Receive Requests

Enter the number of weeks your institution was able to receive ATIP requests through the different channels.

Number of requests
Able to receiverequests by mail 52
Able to receiverequests by email 52
Able to receiverequests through the digital request service 52


Section 2: Capacity to Procedd Records

2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.
No Capacity Partial Capacity Full Capacity Total
Unclassified Paper Records 0 0 52 52
Protected B Paper Records 0 0 52 52
Secret and Top Secret Paper Records 0 52 0 52


2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.
No Capacity Partial Capacity Full Capacity Total
Unclassified Paper Records 0 0 52 52
Protected B Paper Records 0 0 52 52
Secret and Top Secret Paper Records 0 52 0 52