Annual Report on the Privacy Act for the Period Ending March 31, 2013
Appendix II: Privacy Statistical Report 2012–2013
Statistical Report on the Privacy Act
Name of institution: Elections Canada
Reporting period: 04/01/2012 to 31/03/2013
Part 1 – Requests under the Privacy Act
Number of Requests
|
Number of Requests |
Received during reporting period |
44 |
Outstanding from previous reporting period |
1 |
Total |
45 |
Closed during reporting period |
44 |
Carried over to next reporting period |
1 |
PART 2 – Requests closed during the reporting period
2.1 Disposition and completion time
Disposition of requests |
Completion Time |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
25 |
10 |
0 |
0 |
0 |
0 |
0 |
35 |
Disclosed in part |
0 |
4 |
0 |
0 |
0 |
0 |
0 |
4 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
2 |
0 |
0 |
0 |
0 |
0 |
0 |
2 |
Request abandoned |
2 |
1 |
0 |
0 |
0 |
0 |
0 |
3 |
Total |
29 |
15 |
0 |
0 |
0 |
0 |
0 |
44 |
2.2 Exemptions
Section |
Number of requests |
18(2) |
0 |
19(1)(a) |
0 |
19(1)(b) |
0 |
19(1)(c) |
0 |
19(1)(d) |
0 |
19(1)(e) |
0 |
19(1)(f) |
0 |
20 |
0 |
21 |
0 |
22(1)(a)(i) |
0 |
22(1)(a)(ii) |
0 |
22(1)(a)(iii) |
0 |
22(1)(b) |
0 |
22(1)(c) |
0 |
22(2) |
0 |
22.1 |
0 |
22.2 |
0 |
22.3 |
0 |
23(a) |
0 |
23(b) |
0 |
24(a) |
0 |
24(b) |
0 |
25 |
0 |
26 |
4 |
27 |
0 |
28 |
0 |
2.3 Exclusions
Section |
Number of requests |
69(1)(a) |
0 |
69(1)(b) |
0 |
69.1 |
0 |
70(1)(a) |
0 |
70(1)(b) |
0 |
70(1)(c) |
0 |
70(1)(d) |
0 |
70(1)(e) |
0 |
70(1)(f) |
0 |
70.1 |
0 |
2.4 Format of information released
Disposition |
Paper |
Electronic |
Other formats |
All disclosed |
35 |
0 |
0 |
Disclosed in part |
4 |
0 |
0 |
Total |
39 |
0 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests |
Number of pages processed |
Number of pages disclosed |
Number of requests |
All disclosed |
54 |
129 |
35 |
Disclosed in part |
33 |
36 |
4 |
All exempted |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
Request abandoned |
1 |
0 |
3 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition |
Less than 100 pages processed |
101-500 pages processed |
501-1,000 pages processed |
1,001-5,000 pages processed |
More than 5,000 pages processed |
Number of
Requests |
Pages disclosed |
Number of Requests |
Pages disclosed |
Number of
Requests |
Pages disclosed |
Number of
Requests |
Pages disclosed |
Number of
Requests |
Pages disclosed |
All disclosed |
35 |
129 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
4 |
36 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Abandoned |
3 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
42 |
165 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
2.5.3 Other complexities
Disposition |
Consultation required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Abandoned |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline |
Principal Reason |
Workload |
External consultation |
Internal consultation |
Other |
0 |
0 |
0 |
0 |
0 |
2.6.2 Number of days past deadline
Number of days past deadline |
Number of requests past deadline where no extension was taken |
Number of requests past deadline where an extension was taken |
Total |
1 to 15 days |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
31 to 60 days |
0 |
0 |
0 |
61 to 120 days |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
2.7 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
PART 3 – Disclosures under subsection 8(2)
Disclosures
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Total |
0 |
0 |
0 |
PART 4 – Requests for correction of personal information and notations
Requests
|
Number |
Requests for correction received |
0 |
Requests for correction accepted |
0 |
Requests for correction refused |
0 |
Notations attached |
0 |
PART 5 – Extensions
5.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken |
15(a)(i)
Interference with operations |
15(a)(ii)
Consultation |
15(b)
Translation or conversion |
Section 70 |
Other |
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
5.2 Length of extensions
Length of extensions |
15(a)(i)
Interference with operations |
15(a)(ii)
Consultation |
15(b)
Translation purposes |
Section 70 |
Other |
1 to 15 days |
0 |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
PART 6 – Consultations received from other institutions and organizations
6.1 Consultations received from other government institutions and organizations
Consultations |
Other government institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
Received during the reporting period |
0 |
0 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Closed during the reporting period |
0 |
0 |
0 |
0 |
Pending at the end of the reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other government institutions
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
PART 7 – Completion time of consultations on Cabinet confidences
Completion time
Number of days |
Number of responses received |
Number of responses received past deadline |
1 to 15 |
0 |
0 |
16 to 30 |
0 |
0 |
31 to 60 |
0 |
0 |
61 to 120 |
0 |
0 |
121 to 180 |
0 |
0 |
181 to 365 |
0 |
0 |
More than 365 |
0 |
0 |
Total |
0 |
0 |
PART 8 – Resources related to the Privacy Act
8.1 Costs
Expenditures |
Amount |
Salaries |
$110,400 |
Overtime |
$0 |
Goods and Services |
$127,205 |
• Contracts for privacy impact assessments |
$0 |
• Professional services contracts |
$123,379 |
• Other |
$3,826 |
Total |
$237,605 |
8.2 Human Resources
Resources |
Dedicated full-time |
Dedicated part-time |
Total |
Full-time employees |
1.30 |
0.13 |
1.43 |
Part-time and casual employees |
0.00 |
0.00 |
0.00 |
Regional staff |
0.00 |
0.00 |
0.00 |
Consultants and agency personnel |
0.50 |
0.21 |
0.71 |
Students |
0.18 |
0.00 |
0.18 |
Total |
1.98 |
0.34 |
2.32 |