Annual Report on the Privacy Act for the period ending March 31, 2017
Appendix II: Statistical Report on the Privacy Act, 2016–2017
Statistical Report on the Privacy Act
Name of institution: Elections Canada
Reporting period: 2016-04-01 to 2017-03-31
Part 1: Requests Under the Privacy Act
|
Number of requests |
Received during reporting period |
50 |
Outstanding from previous reporting period |
3 |
Total |
53 |
Closed during reporting period |
51 |
Carried over to next reporting period |
2 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of requests |
Completion time |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
33 |
7 |
0 |
0 |
0 |
0 |
0 |
40 |
Disclosed in part |
0 |
2 |
1 |
1 |
0 |
0 |
0 |
4 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
1 |
1 |
0 |
0 |
0 |
0 |
0 |
2 |
Request abandoned |
4 |
0 |
0 |
0 |
0 |
0 |
0 |
4 |
Neither confirmed nor denied |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
Total |
38 |
11 |
1 |
1 |
0 |
0 |
0 |
51 |
2.2 Exemptions
Section |
Number of requests |
18(2) |
0 |
19(1)(a) |
0 |
19(1)(b) |
0 |
19(1)(c) |
0 |
19(1)(d) |
0 |
19(1)(e) |
0 |
19(1)(f) |
0 |
20 |
0 |
21 |
0 |
22(1)(a)(i) |
0 |
22(1)(a)(ii) |
0 |
22(1)(a)(iii) |
0 |
22(1)(b) |
0 |
22(1)(c) |
0 |
22(2) |
0 |
22.1 |
0 |
22.2 |
0 |
22.3 |
0 |
23(a) |
0 |
23(b) |
0 |
24(a) |
0 |
24(b) |
0 |
25 |
0 |
26 |
4 |
27 |
0 |
28 |
0 |
2.3 Exclusions
Section |
Number of requests |
69(1)(a) |
0 |
69(1)(b) |
0 |
69.1 |
0 |
70(1) |
0 |
70(1)(a) |
0 |
70(1)(b) |
0 |
70(1)(c) |
0 |
70(1)(d) |
0 |
70(1)(e) |
0 |
70(1)(f) |
0 |
70.1 |
0 |
2.4 Format of information released
Disposition |
Paper |
Electronic |
Other formats |
All disclosed |
30 |
10 |
0 |
Disclosed in part |
1 |
3 |
0 |
Total |
31 |
13 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests |
Number of pages processed |
Number of pages disclosed |
Number of requests |
All disclosed |
70 |
70 |
40 |
Disclosed in part |
343 |
252 |
4 |
All exempted |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
4 |
Neither confirmed nor denied |
0 |
0 |
1 |
Total |
413 |
322 |
49 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition |
Less than 100 pages processed |
101 to 500 pages processed |
501 to 1,000 pages processed |
1,001 to 5,000 pages processed |
More than 5,000 pages processed |
Number of
requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of
requests |
Pages disclosed |
Number of
requests |
Pages disclosed |
Number of
requests |
Pages disclosed |
All disclosed |
40 |
70 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
3 |
180 |
1 |
72 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
4 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
48 |
250 |
1 |
72 |
0 |
0 |
0 |
0 |
0 |
0 |
2.5.3 Other complexities
Disposition |
Consultation required |
Legal advice sought |
Interwoven information |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
1 |
0 |
0 |
1 |
Total |
0 |
1 |
0 |
0 |
1 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline |
Principal reason |
Workload |
External consultation |
Internal consultation |
Other |
1 |
0 |
0 |
0 |
1 |
2.6.2 Number of days past deadline
Number of days past deadline |
Number of requests past deadline where no extension was taken |
Number of requests past deadline where an extension was taken |
Total |
1 to 15 days |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
31 to 60 days |
0 |
0 |
0 |
61 to 120 days |
1 |
0 |
1 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
1 |
0 |
1 |
2.7 Requests for translation
Translation requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Part 3: Disclosures Under Subsections 8(2) and 8(5)
Disclosures
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
0 |
0 |
0 |
0 |
Part 4: Requests for Correction of Personal Information and Notations
Requests
Disposition for correction requests received |
Number |
Notations attached |
0 |
Requests for correction accepted |
0 |
Total |
0 |
Part 5: Extensions
5.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken |
15(a)(i)
Interference with operations |
15(a)(ii)
Consultation |
15(b)
Translation or conversion |
Section 70 |
Other |
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
5.2 Length of extensions
Length of extensions |
15(a)(i)
Interference with operations |
15(a)(ii)
Consultation |
15(b)
Translation purposes |
Section 70 |
Other |
1 to 15 days |
0 |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Part 6: Consultations Received from Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations |
Other Government of Canada institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
Received during the reporting period |
0 |
0 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Closed during the reporting period |
0 |
0 |
0 |
0 |
Pending at the end of the reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
Number of days |
Fewer than 100 pages processed |
101–500 pages processed |
501–1,000 pages processed |
1,001–5,000 pages processed |
More than 5,000 pages processed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
Number of days |
Fewer than 100 pages processed |
101–500 pages processed |
501–1,000 pages processed |
1,001–5,000 pages processed |
More than 5,000 pages processed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Part 8: Complaints and Investigations Notices Received
Complaints and Investigations Notices Received
Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
0 |
0 |
0 |
0 |
0 |
Part 9: Privacy Impact Assessments (PIAs)
Privacy Impact Assessments (PIAs)
Number of PIA(s) completed |
0 |
Part 10: Resources Related to the Privacy Act
10.1 Costs
Expenditures |
Amount |
Salaries |
$89,239 |
Overtime |
$0 |
Goods and Services
- Professional services contracts $5,597
- Other $2,514
|
$8,111 |
Total |
$97,350 |
10.2 Human Resources
Resources |
Person-years dedicated to privacy activities |
Full-time employees |
1.27 |
Part-time and casual employees |
0.00 |
Regional staff |
0.00 |
Consultants and agency personnel |
0.02 |
Students |
0.00 |
Total |
1.29 |
Note: Enter values to two decimal places.