Home About Us Access to Information Publications Annual Report on the Privacy Act for the period ending March 31, 2020
Annual Report on the Privacy Act for the period ending March 31, 2020
Appendix II: Statistical Report on the Privacy Act , 2019–2020
Statistical Report on the Privacy Act
Name of institution: Office of the Chief Electoral Officer (Elections Canada)
Reporting period: 2019-04-01 to 2020-03-31
Section 1: Requests Under the Privacy Act
Number of Requests
Number of Requests
Received during reporting period
28
Outstanding from previous reporting period
3
Total
31
Closed during reporting period
23
Carried over to next reporting period
8
Section 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of Requests
Completion time
1 to 15 days
16 to 30 days
31 to 60 days
61 to 120 days
121 to 180 days
181 to 365 days
More than 365 days
Total
All disclosed
6
4
0
2
0
0
0
12
Disclosed in part
1
0
0
1
0
0
0
2
All exempted
0
0
0
0
0
0
0
0
All excluded
0
0
0
0
0
0
0
0
No records exist
2
1
0
0
0
0
0
3
Request abandoned
6
0
0
0
0
0
0
6
Neither confirmed nor denied
0
0
0
0
0
0
0
0
Total
15
5
0
3
0
0
0
23
2.2 Exemptions
Section
Number of requests
18(2)
0
19(1)(a )
0
19(1)(b )
0
19(1)(c )
0
19(1)(d )
0
19(1)(e )
0
19(1)(f )
0
20
0
21
0
22(1)(a )(i)
0
22(1)(a )(ii)
0
22(1)(a )(iii)
0
22(1)(b )
0
22(1)(c )
0
22(2)
0
22.1
0
22.2
0
22.3
0
22.4
0
23(a )
0
23(b )
0
24(a )
0
24(b )
0
25
0
26
2
27
1
27.1
0
28
0
2.3 Exclusions
Section
Number of requests
69(1)a )
0
69(1)(b )
0
69.1
0
70(1)
0
70(1)(a )
0
70(1)(b )
0
70(1)(c )
0
70(1)(d )
0
70(1)(e )
0
70(1)(f )
0
70.1
0
2.4 Format of information released
Paper
Electronic
Other
11
3
0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Number of Pages Processed
Number of Pages Disclosed
Number of Requests
463
462
20
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition
Less Than 100
101-500
501-1000
1001-5000
More Than 5000
Number of Requests
Pages Disclosed
Number of requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
All disclosed
12
26
0
0
0
0
0
0
0
0
Disclosed in part
1
1
1
435
0
0
0
0
0
0
All exempted
0
0
0
0
0
0
0
0
0
0
All excluded
0
0
0
0
0
0
0
0
0
0
Request abandoned
6
0
0
0
0
0
0
0
0
0
Neither confirmed nor denied
0
0
0
0
0
0
0
0
0
0
Total
19
27
1
435
0
0
0
0
0
0
2.5.3 Other complexities
Disposition
Consultation Required
Legal Advice Sought
Interwoven Information
Other
Total
All disclosed
1
1
0
0
2
Disclosed in part
1
1
0
0
2
All exempted
0
0
0
0
0
All excluded
0
0
0
0
0
Request abandoned
0
0
0
0
0
Neither confirmed nor denied
0
0
0
0
0
Total
2
2
0
0
4
2.6 Closed requests
2.6.1 Number of requests closed within legislated timelines
Requests closed within legislated timelines
Number of requests closed within legislated timelines
22
Percentage of requests closed within legislated timelines (%)
95.7
2.7 Deemed refusals
2.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines
Principal Reason
Interference with Operations / Workload
External Consultation
Internal Consultation
Other
1
0
0
0
1
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines
Number of Requests Past Legislated Timeline Where No Extension Was Taken
Number of Requests Past Legislated Timelines Where an Extension Was Taken
Total
1 to 15 days
0
0
0
16 to 30 days
0
0
0
31 to 60 days
1
0
1
61 to 120 days
0
0
0
121 to 180 days
0
0
0
181 to 365 days
0
0
0
More than 365 days
0
0
0
Total
1
0
1
2.8 Requests for translation
Translation Requests
Accepted
Refused
Total
English to French
0
0
0
French to English
0
0
0
Total
0
0
0
Section 3: Disclosures Under Subsections 8(2) and 8(5)
Disclosures
Paragraph 8(2)(e )
Paragraph 8(2)(m )
Subsection 8(5)
Total
1
0
0
1
Section 4: Requests for Correction of Personal Information and Notations
Requests
Disposition for Correction Requests Received
Number
Notations attached
0
Requests for correction accepted
0
Total
0
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Number of requests where an extension was taken
15(a)(i) Interference with operations
15(a)(ii) Consultation
15(b) Translation purposes or conversion
Further review required to determine exemptions
Large volume of pages
Large volume of requests
Documents are difficult to obtain
Cabinet Confidence Section (Section 70)
External
Internal
3
0
0
0
1
0
1
1
0
5.2 Length of extensions
Length of Extensions
15(a)(i) Interference with operations
15(a)(ii) Consultation
15(b) Translation purposes or conversion
Further review required to determine exemptions
Large volume of pages
Large volume of requests
Documents are difficult to obtain
Cabinet Confidence Section (Section 70)
External
Internal
1 to 15 days
0
0
0
0
0
0
0
0
16 to 30 days
0
0
0
1
0
1
1
0
31 days or greater
0
Total
0
0
0
1
0
1
1
0
Section 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations
Other Government of Canada Institutions
Number of Pages to Review
Other Organizations
Number of Pages to Review
Received during the reporting period
0
0
0
0
Outstanding from the previous reporting period
0
0
0
0
Total
0
0
0
0
Closed during the reporting period
0
0
0
0
Carried over to the next reporting period
0
0
0
0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation
Number of Days Required to Complete Consultation Requests
1 to 15 days
16 to 30 days
31 to 60 days
61 to 120 days
121 to 180 days
181 to 365 days
More than 365 days
Total
All disclosed
0
0
0
0
0
0
0
0
Disclosed in part
0
0
0
0
0
0
0
0
All exempted
0
0
0
0
0
0
0
0
All excluded
0
0
0
0
0
0
0
0
Consult other institution
0
0
0
0
0
0
0
0
Other
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation
Number of days required to complete consultation requests
1 to 15 days
16 to 30 days
31 to 60 days
61 to 120 days
121 to 180 days
181 to 365 days
More than 365 days
Total
All disclosed
0
0
0
0
0
0
0
0
Disclosed in part
0
0
0
0
0
0
0
0
All exempted
0
0
0
0
0
0
0
0
All excluded
0
0
0
0
0
0
0
0
Consult other institution
0
0
0
0
0
0
0
0
Other
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
Section 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
Number of Days
Fewer Than 100 Pages Processed
101-500 Pages Processed
501-1000 Pages Processed
1001-5000 Pages Processed
More than 5000 Pages Processed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
1 to 15
0
0
0
0
0
0
0
0
0
0
16 to 30
0
0
0
0
0
0
0
0
0
0
31 to 60
0
0
0
0
0
0
0
0
0
0
61 to 120
0
0
0
0
0
0
0
0
0
0
121 to 180
0
0
0
0
0
0
0
0
0
0
181 to 365
0
0
0
0
0
0
0
0
0
0
More than 365
0
0
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
0
0
7.2 Requests with Privy Council Office
Number of Days
Fewer than 100 pages processed
101–500 pages processed
501–1,000 pages processed
1,001–5,000 pages processed
More than 5,000 pages processed
Number of requests
Pages disclosed
Number of requests
Pages disclosed
Number of requests
Pages disclosed
Number of requests
Pages disclosed
Number of requests
Pages disclosed
1 to 15
0
0
0
0
0
0
0
0
0
0
16 to 30
0
0
0
0
0
0
0
0
0
0
31 to 60
0
0
0
0
0
0
0
0
0
0
61 to 120
0
0
0
0
0
0
0
0
0
0
121 to 180
0
0
0
0
0
0
0
0
0
0
181 to 365
0
0
0
0
0
0
0
0
0
0
More than 365
0
0
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
0
0
Section 8: Complaints and Investigations Notices Received
Complaints and Investigations Notices Received
Section 31
Section 33
Section 35
Court action
Total
0
0
0
0
0
Section 9: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB)
9.1 Privacy Impact Assessments
Number of PIA(s) completed
1
9.2 Personal Information Banks
Personal Information Banks
Active
Created
Terminated
Modified
10
1
0
0
Section 10: Material Privacy Breaches
Number of material privacy breaches reported to TBS
0
Number of material privacy breaches reported to OPC
0
Section 11: Resources Related to the Privacy Act
11.1 Costs
Expenditures
Amount
Salaries
$76,964
Overtime
$0
Goods and Services
Professional services contracts $128,560
Other $1,648
$130,208
Total
$207,172
11.2 Human Resources
Resources
Person Years Dedicated to Privacy Activities
Full-time employees
0.77
Part-time and casual employees
0.00
Regional staff
0.00
Consultants and agency personnel
1.00
Students
0.00
Total
1.77
Note: Enter values to two decimal places.
11.2 Human Resources
Resources
Person Years Dedicated to Privacy Activities
Full-time employees
0.77
Part-time and casual employees
0.00
Regional staff
0.00
Consultants and agency personnel
1.00
Students
0.00
Total
1.77
Note: Enter values to two decimal places.
Supplemental Statistical Report on the Privacy Act
The following table reports the total number of formal requests received during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
Table 4 – Requests Received
Col. 1
Row 1: Received from 2019-04-01 to 2020-03-13
26
Row 2: Received from 2020-03-14 to 2020-03-31
2
Row 3: Total note 1
28
Return to note 1
The following table reports the total number of requests closed within the legislated timelines and the number of closed requests that were deemed refusals during two periods 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
Table 5 – Requests Closed
Col 1
Col 2
Row 1: Received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting periods
22
1
Row 2: Received from 2020-03-14 to 2020-03-31
0
0
Row 3: Total note 2
22
1
Return to note 2
The following table reports the total number of requests carried over during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
Table 6– Requests Carried Over
Col 1
Row 1: Requests from 2019-04-01 to 2020-03-13 and outstanding from previous reporting period that were carried over to the 2020-2021 reporting period
6
Row 2: Requests from 2020-03-14 to 2020-03-31 that were carried over to the 2020-2021 reporting period
2
Row 3: Total note 3
8
Return to note 3
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