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Statistical Report on Requests under the Privacy ActAnnual Report on the Privacy Act for the period ending March 31, 2020

This section provides an interpretation of several statistics on the processing of requests made to Elections Canada under the Act. All figures and data for the 2019-2020 fiscal year are provided in the attached statistical report (see Appendix II).

3.1. Number of requests

Elections Canada received 28 formal requests for personal information during 2019–2020, a 40 percent increase from the previous year. Twenty three requests were processed during the reporting period and eight requests were carried over into the new fiscal year.

Received during reporting period

Received during reporting period

Text version of "Received during reporting period"

Received during reporting period

This bar graph is titled “Received during reporting period.” It shows the number of requests received for the past 4 fiscal years.

  • In 2016-2017, 50 requests
  • In 2017-2018, 28 requests
  • In 2018-2019, 20 requests
  • In 2019-2020, 28 requests

Elections Canada did not receive any consultations from other institutions during the reporting period.

3.2. Disposition of completed requests

Of the 23 requests completed during the reporting period, 12 resulted in full disclosure of the information requested. This represents 52 percent of all completed requests, a decrease from the previous fiscal year during which 74 percent resulted in full disclosure. Two requests resulted in partial disclosure, where personal information of individuals unassociated with the request was exempted further to section 26 of the Act or information subject to solicitor–client privilege was exempted further to section 27 of the Act. Records did not exist for 3 requests and 6 requests were abandoned by the applicants.

Number and Disposition of Completed Requests

Number and Disposition of Completed Requests

Text version of "Number and Disposition of Completed Requests"

Number and Disposition of Completed Requests

This bar graph is titled “Number and Disposition of Completed Requests.” It shows the extent to which requested records were disclosed in the past 4 fiscal years.

In 2016-2017:

  • All disclosed, 40 requests
  • Disclosed in part, 4 requests
  • No records exist, 2 requests
  • Request abandoned, 4 requests
  • Neither confirmed nor denied, 1 request

In 2017-2018:

  • All disclosed, 21 requests
  • Disclosed in part, 1 request
  • No records exist, 3 requests
  • Request abandoned, 3 requests

In 2018-2019:

  • All disclosed, 14 requests
  • Disclosed in part, 3 requests
  • Request abandoned, 2 requests

In 2019-2020:

  • All disclosed, 12 requests
  • Disclosed in part, 2 requests
  • No records exist, 3 request
  • Request abandoned, 6 requests

3.3. Completion time of requests

In 2019-2020, a total of 20 requests (87 percent) were completed within 30 days, compared to 95 percent in 2018-2019. Ninety-six percent (22) of the requests were completed within legislated timelines. Elections Canada has historically received simple privacy requests that are uncomplicated to process, primarily requests for information from the National Register of Electors. However, 3 requests received in 2019–2020 (13 percent), were more complicated to process and closed within 61 to 120 days. The 3 requests involved information from staffing processes, employment files or election documents that had been sealed in poll bags after the 43rd general election. Unforeseen adjustments to work processes related to COVID-19 were implemented towards the end of 2019–2020, temporarily affecting the processing of some requests under the Act. Most employees, including ATIP staff, were required to work remotely with limited access to the network and paper files.

3.4. Disclosures of personal information under paragraph 8(2)(m)

Subsection 8(2) of the Act stipulates that a government institution may disclose personal information under its control without the consent of those whom the information relates. Such disclosures are discretionary and are subject to any other act of Parliament.

Paragraph 8(2)(m) allows an institution to disclose personal information for any purpose where, in the opinion of the head of the institution, the public interest in the disclosure clearly outweighs any invasion of privacy that could result from it or where the disclosure would clearly benefit the individual to whom the information relates.

In accordance with previous years, Elections Canada did not disclose any personal information pursuant to paragraph 8(2)(m) in the 2019-2020 fiscal year.

3.5. Fees and Costs

There is no charge to individuals for processing requests under the Act.

During this reporting period, the ATIP Office expended $207,172 to administer the Act. Salaries accounted for $76, 964 of this total, whereas spending on goods and services amounted to $130,208.