Appendix II: Statistical Report on the Privacy Act, 2020–2021 – Annual Report on the Privacy Act for the period ending March 31, 2021
Statistical Report on the Privacy Act
Name of institution: Office of the Chief Electoral Officer (Elections Canada)
Reporting period: 2020-04-01 to 2021-03-31
Section 1: Requests Under the Privacy Act
Number of Requests
|
Number of Requests |
Received during reporting period |
21 |
Outstanding from previous reporting period |
8 |
Total |
29 |
Closed during reporting period |
26 |
Carried over to next reporting period |
3 |
Section 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of Requests |
Completion time |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
2 |
8 |
2 |
0 |
2 |
0 |
0 |
14 |
Disclosed in part |
0 |
0 |
2 |
1 |
0 |
0 |
0 |
3 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
0 |
1 |
1 |
0 |
0 |
0 |
0 |
2 |
Request abandoned |
6 |
0 |
1 |
0 |
0 |
0 |
0 |
7 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
8 |
9 |
6 |
1 |
2 |
0 |
0 |
26 |
2.2 Exemptions
Section |
Number of requests |
18(2) |
0 |
19(1)(a) |
0 |
19(1)(b) |
0 |
19(1)(c) |
0 |
19(1)(d) |
0 |
19(1)(e) |
0 |
19(1)(f) |
0 |
20 |
0 |
21 |
0 |
22(1)(a)(i) |
0 |
22(1)(a)(ii) |
0 |
22(1)(a)(iii) |
0 |
22(1)(b) |
0 |
22(1)(c) |
0 |
22(2) |
0 |
22.1 |
0 |
22.2 |
0 |
22.3 |
0 |
22.4 |
0 |
23(a) |
0 |
23(b) |
0 |
24(a) |
0 |
24(b) |
0 |
25 |
0 |
26 |
3 |
27 |
0 |
27.1 |
0 |
28 |
0 |
2.3 Exclusions
Section |
Number of requests |
69(1)a) |
0 |
69(1)(b) |
0 |
69.1 |
0 |
70(1) |
0 |
70(1)(a) |
0 |
70(1)(b) |
0 |
70(1)(c) |
0 |
70(1)(d) |
0 |
70(1)(e) |
0 |
70(1)(f) |
0 |
70.1 |
0 |
2.4 Format of information released
Paper |
Electronic |
Other |
7 |
10 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
189 |
186 |
24 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition |
Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
Number of Requests |
Pages Disclosed |
Number of requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
All disclosed |
14 |
21 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
3 |
165 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
7 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
24 |
186 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
2.5.3 Other complexities
Disposition |
Consultation Required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
2.6 Closed requests
2.6.1 Number of requests closed within legislated timelines
|
Requests closed within legislated timelines |
Number of requests closed within legislated timelines |
21 |
Percentage of requests closed within legislated timelines (%) |
80.8 |
2.7 Deemed refusals
2.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines |
Principal Reason |
Interference with Operations / Workload |
External Consultation |
Internal Consultation |
Other |
5 |
0 |
0 |
0 |
5 |
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines |
Number of Requests Past Legislated Timeline Where No Extension Was Taken |
Number of Requests Past Legislated Timelines Where an Extension Was Taken |
Total |
1 to 15 days |
1 |
0 |
1 |
16 to 30 days |
1 |
0 |
1 |
31 to 60 days |
0 |
1 |
1 |
61 to 120 days |
2 |
0 |
2 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
4 |
1 |
5 |
2.8 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Section 3: Disclosures Under Subsections 8(2) and 8(5)
Disclosures
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
0 |
1 |
1 |
2 |
Section 4: Requests for Correction of Personal Information and Notations
Requests
Disposition for Correction Requests Received |
Number |
Notations attached |
0 |
Requests for correction accepted |
0 |
Total |
0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Number of requests where an extension was taken |
15(a)(i)
Interference with operations |
15(a)(ii)
Consultation |
15(b)
Translation purposes or conversion |
Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
7 |
0 |
0 |
0 |
7 |
0 |
0 |
0 |
0 |
5.2 Length of extensions
Length of Extensions |
15(a)(i)
Interference with operations |
15(a)(ii)
Consultation |
15(b)
Translation purposes or conversion |
Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
1 to 15 days |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
7 |
0 |
0 |
0 |
0 |
31 days or greater |
|
0 |
Total |
0 |
0 |
0 |
7 |
0 |
0 |
0 |
0 |
Section 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
Received during the reporting period |
0 |
0 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Closed during the reporting period |
0 |
0 |
0 |
0 |
Carried over to the next reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation |
Number of Days Required to Complete Consultation Requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
Number of Days |
Fewer Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
Number of Days |
Fewer than 100 pages processed |
101–500 pages processed |
501–1,000 pages processed |
1,001–5,000 pages processed |
More than 5,000 pages processed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Complaints and Investigations Notices Received
Complaints and Investigations Notices Received
Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
1 |
0 |
0 |
0 |
1 |
Section 9: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB)
9.1 Privacy Impact Assessments
Number of PIA(s) completed |
1 |
9.2 Personal Information Banks
Personal Information Banks |
Active |
Created |
Terminated |
Modified |
|
10 |
0 |
0 |
0 |
Section 10: Material Privacy Breaches
Number of material privacy breaches reported to TBS |
0 |
Number of material privacy breaches reported to OPC |
0 |
Section 11: Resources Related to the Privacy Act
11.1 Costs
Expenditures |
Amount |
Salaries |
$84,626 |
Overtime |
$0 |
Goods and Services
- Professional services contracts: $48,309
- Other: $1,984
|
$50,293 |
Total |
$134,919 |
11.2 Human Resources
Resources |
Person Years Dedicated to Privacy Activities |
Full-time employees |
0.90 |
Part-time and casual employees |
0.00 |
Regional staff |
0.00 |
Consultants and agency personnel |
0.20 |
Students |
0.00 |
Total |
1.10 |
Note: Enter values to two decimal places.
Supplemental Statistical Report on the Privacy Act
Section 1: Capacity to Receive Requests
Enter the number of weeks your institution was able to receive ATIP requests through the different channels.
Section 1: Capacity to Receive Requests
|
Number of Weeks |
Ability to receive requests by mail |
52 |
Ability to receive requests by email |
52 |
Ability to receive requests through the digital request service |
52 |
Section 2: Capacity to Process Records
2.1 Enter the number of weeks your institution was able to process paper recores in different classification levels
|
No Capacity |
Partial Capacity |
Full Capacity |
Total |
Unclassified Paper Records |
0 |
0 |
52 |
52 |
Protected B Paper Records |
0 |
0 |
52 |
52 |
Secret and Top Secret Paper Records |
0 |
52 |
0 |
52 |
2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels
|
No Capacity |
Partial Capacity |
Full Capacity |
Total |
Unclassified Electronic Records |
0 |
0 |
52 |
52 |
Protected B Electronic Records |
0 |
0 |
52 |
52 |
Secret and Top Secret Electronic Records |
0 |
52 |
0 |
52 |