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Central Poll Supervisor Guidebook

Closing

Close the polling place

At the end of voting hours, tell election officers to finish serving electors.

Note electors who arrive before the end of voting hours are allowed to vote. If you have a line up, make sure you and the IO have a plan manage it

As you complete these steps, election officers might need help. Help them first then continue with your own steps.

On Friday, Saturday and Sunday of advance polls, ask each election officer whether they are low on any materials. Pay particular attention to the number of ballots at each polling station. Make a note if there is anything you need from the office before tomorrow. Call the office if necessary.

  1. CPS: Lock doors after the last elector has voted
  2. CPS: On advance polling days only, ask candidates or representatives if they want to take a picture of each Sequence Number Sheet — Advance EC 50109 at each polling station. If they do, help each DRO to arrange them for that purpose. Remind representatives that they must not take the sheets.
  3. CPS: On election day, DROs and PCs for advance polls may come to your polling place to count ballots. Show them where they can set up to count. The procedures in their guidebook are different
  4. CPS: On election day only, if no representatives are present, ask IOs and RegOs who are qualified electors, or electors to stay and witness the count

    Note candidates or representatives cannot return if they leave

  5. CPS: Remind election officers to
    • follow the steps for closing in their guidebook
    • complete Time sheet for the Election Worker EC 11655 they leave and return it to you
  6. CPS: Identify a table on which you can gather the things you will need to take from the polling place tonight
  7. CPS: Every night, collect the Alphabetical List of Electors from RegO. Put it on your table
  8. CPS: On Friday, Saturday Sunday advance polls, the RegO the IO leave the rest of their supplies on their table
    On Monday advance polls on election day, collect all supplies from the RegO IO. Put them on your table. Ask IOs collect all signs and posters
  9. CPS: On election day only, collect the file folders with any remaining copies of Sequence Number Sheet EC 50111 candidates inside.
    Put them on your table
  10. CPS: Put white copies of Candidate's Representative Authorizations EC 20020 and Log of Candidates or Representatives at the Polling Place EC 50428 in Envelope: Candidate Representative Authorizations EC 50423

    On Friday, Saturday and Sunday of advance polls, leave it unsealed and add the forms to it each day

    On Monday of advance polls and on election day, seal it with an Official Seal EC 50180 and sign the seal Put the envelope on your table
  11. CPS: Take all Feedback on Accessibility and Voter Experience Forms EC 50119 out of Feedback on Accessibility and Voter Experience Box EC 50121. At advance polls re-use the box the following day

    Make sure the date is written on each form

    On advance polling days, review the forms. If there are problems to be addressed at the polling place, fix them for the next day and report them on an Incident Report EC 10051. Call the office if urgent. See p. 50
  12. CPS: Put the following in Completed Feedback on Accessibility and Voter Experience Form Envelope EC 50122
    • Feedback on Accessibility and Voter Experience Forms EC 50119
    • completed Incident Reports EC 10051
    • on Monday of advance polls and on election day Verification of Accessible Facilities Booklet EC 50115
    • on election day Verification of Accessible Facilities Booklet - Ordinary Polls EC  50116

      Put the envelope on your table
  13. CPS: Put the following on your table:
    • EC 11655 Time sheet for the Election Worker
    • EC 50390 Office Documents Bag
    • EC 50215 Ballot Transport Bag — containing extra ballots that you did not issue to a DRO

      On Monday of advance polls and Election night only:
    • EC 50170 Voting Template
    • EC 50256 VIC Collection Bag
  14. CPS: Put all the items you have set aside on your table in one Transport Bag EC 50253 to return to the office and/or bring home with you
  15. CPS: On Monday of advance polls and on Election night put all remaining supplies including unused forms, and signs and posters into a second Transport Bag EC 50253

DROs will call you to check their materials. Use the spot checks below

CPS: At advance polls

  • when they have completed step 20 on p. 56 of their guidebook, you should use Spot Check 6
  • when they have completed step 5 on p. 63 of their guidebook, you should use Spot Check 7

CPS: At ordinary polls

when they have completed step 15 on p. 46 of their guidebook, you should use Spot Check 10

On all advance polling days, follow the instructions for Final checks of the polling place at night

On election day, follow the instructions for providing support during the count