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Deputy Returning Officer & Poll Clerk Guidebook–Advance Polling Days
What supplies should I have?
Supplies received in training (be sure to bring these with you):
- ☐ EC 10130 EC 10130 Solemn Declaration (for election or referendum officers)
- ☐ EC 20045 EC 20045 Guidelines for Candidates' Representatives
- ☐ EC 90189 EC 90189 Have Your ID Ready to Vote
- ☐ This guidebook
Supplies provided by the office (or CPS):
- ☐ EC 10002 Record of ballots
- ☐ EC 50174 List of Candidates in Large Print — 3
- ☐ EC 50240 Voting Screen
- ☐ EC 50250 Ballot Box — 2
- ☐ Ballot Booklets
- ☐ Revised List
Supplies contained within EC 50480 Advance Poll Bag:
- ☐ EC 50034 Qualification Form — 1 pad
- ☐ EC 50036 Helper Form — 2 pads
- ☐ EC 50049 Correction Form — 1 pad
- ☐ EC 50050 Registration Certificate — 1 pad
- ☐ EC 50051 Voting Status Certificate — 1 pad
- ☐ EC 50054 List of Designated Establishments (if applicable)
- ☐ EC 50055 Vouching Form — 1 pad
- ☐ EC 50060 Events Log
- ☐ EC 50080 Record of Electors — 3 packs
- ☐ EC 50109 Sequence Number Sheet - Advance Polls — 1 pad
- ☐ EC 50152 Privacy Notice - Voting Services — 1 pad
- ☐ EC 50163 Floor Marking Strip
- ☐ EC 50190 Short Ballot Box Seal — 4 packs
- ☐ EC 50200 Long Ballot Box Seal — 4 packs
- ☐ EC 50205 Seal Control Sheet
- ☐ EC 50253 Transport Bag — 2
- ☐ EC 50256 VIC Collection Bag — 2
- ☐ EC 50485 Advance Poll Secure Bag
- EC 50470 Supplies Kit that contains:
- ☐ EC 50140 Welcome to Your Polling Place Card — 1 pad
- ☐ EC 50151 Bilingual Services Tent Card
- ☐ EC 50210 Election Personnel Identification Card — 3
- ☐ EC 50290 Ruler
- ☐ Pencils, pencil sharpener
- ☐ Plastic bag for ballot counterfoils
- ☐ Blue pen
- ☐ EC 50475 Closing Supplies Kit - Advance Poll that contains:
- ☐ EC 50180 Official Seal — 2 packs
- ☐ EC 50386 Envelope: White copy of Record of Electors — 4
- ☐ EC 50387 Envelope: Yellow copy of Record of Electors — 4
- ☐ EC 50390 Office Documents Bag — 4
- ☐ EC 50420 Envelope: Stubs and Unused Ballots
- ☐ EC 50430 Envelope: Spoiled Ballots — 4
- ☐ EC 50476 Counting Supplies Kit - Advance Poll that contains:
- ☐ EC 50090 Tally Sheet — 1 pack
- ☐ EC 50100 Statement of the Vote
- ☐ EC 50110 Copy of Results for Candidates — 1 set of 2
- ☐ EC 50370 Envelope: Statement of the Vote
- ☐ EC 50380 Envelope: Statement of the Vote
- ☐ EC 50440 Envelope: Rejected Ballots
- ☐ EC 50450 Envelope: Ballots Cast for a Candidate — 1 set of 7 (or more if needed)