Deputy Returning Officer & Poll Clerk Guidebook–Mobile Poll
Returning Material
This section explains how to pack up your materials at the end of the day. You will end up with a Transport Bag containing the official voting documents, ballots etc., and a second Transport Bag with extra supplies and items not needed again.
How do I organize and return my material?
Before you organize your material, you must have completed the steps for
✔ 'How do I complete the Statement of the Vote?'
-
Once DRO has reported the results to the office, do the following to Statement of the Vote EC 50100:
Text version of "Separate the white, pink and yellow copies" -
Use Official Seal EC 50180 to seal the rest of the following full and completed items:
-
Put the following in Large All-Purpose Envelope EC 11520:
-
Put the following in Envelope: Candidate Representative Documents EC 50423:
Text version of "Envelope: Candidate Representative Documents EC 50423" -
Gather the following items – on a separate table if possible:
- ☐ EC 10002 Record of Ballots
- ☐ EC 50036 Helper Form — only completed ones
- ☐ EC 50034 Qualification Form — only completed ones
- ☐ EC 50052 Transfer Certificate — only completed ones
- ☐ EC 50060 Events Log
- ☐ EC 50090 Tally Sheet — only completed ones
- ☐ EC 50110 Copy of Results for Candidates — only completed ones
- ☐ EC 50420 Envelope: Stubs and Unused Ballots — sealed
- ☐ EC 50430 Envelope: Spoiled Ballots — sealed
- ☐ EC 50440 Envelope: Rejected Ballots — sealed
- ☐ EC 50450 Envelope: Ballots Cast for a Candidate — sealed, one for each candidate
- ☐ EC 50490 Mobile Poll Bag — make sure it is empty
- ☐ List of Electors
- ☐ Plastic bag with counterfoils
Text version of "Gather the following items – on a separate table if possible"CPS
Spot Check 11
-
DRO check the items, then put them into Mobile Poll Bag EC 50490.
-
Peel the strip off the back of Mobile Poll Bag EC 50490 and close it.
-
Set aside the following seals for later:
-
Record the Long Ballot Box Seal EC 50200 number on Seal Control Sheet EC 50205.
Text version of "Long Ballot Box Seal EC 50200 and Seal Control Sheet EC 50205" -
Put the following inside Ballot Box EC 50250:
-
Seal Ballot Box EC 50250 (using the seals you set aside in step 8).
-
Put the following items, previously set aside, inside one Transport Bag EC 50253:
-
Throw away the used Floor Marking Strip EC 50163 and any other garbage such as the backing sheet of used seals.
-
You should now only have unused, spare supplies left on your table. Put them inside a second Transport Bag EC 50253.
-
Take both transport bags to the office. Complete Time sheet for the Election Worker EC 11655 before you leave.