Deputy Returning Officer Guidebook – Counting the Ballots and Returning Materials

PDF format for printing

Colour conventions followed in this manual

• RO Returning Officer
• CPS Central Poll Supervisor
• DRO Deputy Returning Officer
• RegO Registration Officer
• IO Information Officer

Important information

Text version of "Important information"

This page has a number of fields for the poll worker to write out their polling station information during training. There are fields for the following:

• Electoral district name and number
• RO office address
• Advance polling days
• Voting hours on advance polling days from 9am-9pm
• First day of revision, which is for by-elections only
• Emergency phone numbers
• Ro name and phone number
• Election day Monday
• Voting hours on election day
• Time to arrive at the polling place

Supplies

Supplies received in training (be sure to bring these with you):

• EC 10130 Solemn Declaration (for election or referendum officers)
• EC 20045 Guidelines for Candidates' Representatives
• EC 90189 Have Your ID Ready to Vote
• EC 50102 COVID-19 Guide for Election Officer
• This guidebook
• EC 50305 Deputy Returning Officer Guidebook — Counting the Ballots and Returning Materials (if applicable)

Supplies provided by the office (or CPS):

• EC 10002 Record of ballots
• EC 50174 List of Candidates in Large Print
• EC 50240 Voting Screen
• EC 50250 Ballot Box
• Ballot Booklets
• Official List or Revised List^{footnote 1}

Supplies contained within Poll Bag (EC 50480, EC 50490, or EC 50500):

• EC 50034 Qualification Form — 1 pad
• EC 50036 Helper Form – 1 pad
• EC 50049 Correction Form – 1 pad
• EC 50051 Voting Status Certificate — 1 pad
• EC 50054 List of Designated Establishments (if applicable)
• EC 50060 Events Log
• EC 50080 Record of Electors — 2 packs^{footnote 1}
• EC 50109^{footnote 1} or EC 50111 Sequence Number Sheet — 1 pack or 1 pad^{footnote 1}
• EC 50140 Welcome to Your Polling Place card — 1 pad
• EC 50152 Privacy Notice - Voting Services — 1 pad
• EC 50163 Floor Marking Strip — 3
• EC 50180 Official Seal — 1 pack or 2 packs^{footnote 1}
• EC 50190 Short Ballot Box Seal — 1 pack or 2 packs^{footnote 1}
• EC 50200 Long Ballot Box Seal — 1 pack or 2 packs^{footnote 1}
• EC 50205 Seal Control Sheet
• EC 50253 Transport Bag
• EC 50256 VIC Collection Bag — 1 or 2^{footnote 1}
• EC 50385 Envelope: Sequence Number Sheet — ordinary polls only
• EC 50386 Envelope: White copy of Record of Electors — 4^{footnote 1}
• EC 50387 Envelope: Yellow copy of Record of Electors — 4^{footnote 1}
• EC 50485 Secure Bag^{footnote 1}
• EC 50420 Envelope: Stubs and Unused Ballots – 1
• EC 50430 Envelope: Spoiled Ballots — 1
• Box of small voting pencils

EC 50470 Supplies Kit that contains:

• EC 50151 Bilingual Services Tent Card
• EC 50210 Election Personnel Identification Card
• EC 50290 Ruler
• Large voting pencils — 2
• Plastic bag for ballot counterfoils
• Blue pen — 2

Counting Supplies Kit that contains:

• EC 50090 Tally Sheet — 1 pack
• EC 50100 Statement of the Vote
• EC 50110 Copy of Results for Candidates — 1 set of 2
• EC 50370 Envelope: Statement of the Vote
• EC 50380 Envelope: Statement of the Vote (yellow copy)
• EC 50440 Envelope: Rejected Ballots
• EC 50450 Envelope: Ballots Cast for a Candidate — 1 set of 7 (or more if needed)

DROs working at long term care (LTC) polls will receive these additional supplies to share with the CPS:

Signage:

• EC 10161 Notice of Poll in Long Term Care and Retirement Facilities
• EC 10170 Notice of Grant of a Poll
• EC 50041 Public Notice — Polling Station
• EC 50160 Yellow Pennant
• EC 50164 Round Arrow Sign

Supplies for Site:

• EC 10051 Incident Report Form
• EC 11520 All-Purpose Envelope
• EC 50050 Registration Certificate
• EC 50055 Vouching Form
• EC 20045 Guidelines for Candidates' Representatives
• EC 20901 Candidate's Representative Identification Badges
• EC 20909 Plastic Badge Holder
• EC 50423 Envelope: Candidate Representative Documents
• EC 50428 Visitors Log
• EC 50170 Voting Template
• EC 50285 Magnifier
• EC 50173 English Braille List of Candidates
• EC 50173-1 French Braille List of Candidates
• EC 50174 List of Candidates in Large Print
• EC 50390 Office Documents Bag
• File folders with candidates' names — 1 per candidate
• Large Voting Pencils — 5
• Masking Tape

Footnotes

^{Return to footnote 1} Applicable to advance polls only.

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