Guidelines for Use of the Lists of Electors

II. Distribution of the Lists of Electors

Table 1 – Distribution of the Lists of Electors provides an overview of the types of lists of electors to be distributed under the CEA and to which authorized recipients. These types are defined as follows:

a) Annual Lists of Electors

The Chief Electoral Officer must provide an electronic copy of the lists of electors to each member of Parliament for their electoral district by November 15 of each year and, upon request, to each federal registered party for any electoral district in which the party endorsed a candidate in the last general election or by-election.

b) Preliminary Lists of Electors

Returning officers provide, upon request, an electronic copy of the preliminary lists of electors to each candidate whose nomination at a general election or by‑election has been confirmed. Upon request, an electronic copy of the preliminary lists may also be provided to registered or eligible parties by the Chief Electoral Officer for an electoral district in respect of which a writ has been issued.

c) Updated Preliminary, Revised, and Official and Final Lists of Electors

An electronic copy of the following lists are to be provided to candidates for their electoral district and registered political parties for the electoral districts in which they endorsed a candidate:

• upon request, the updated preliminary lists of electors on the 19th day before polling day.
• the revised lists of electors on or after the 11th day before polling day.
• the official lists of electors on or after the 3rd day before polling day.

The Chief Electoral Officer must, without delay after polling day, prepare the final lists of electors and then distribute the lists to each registered party for the electoral districts in which they endorsed a candidate as well as to the candidate elected in each electoral district.

Table 1 – Distribution of the Lists of Electors

Type of Lists of Electors	Authorized Recipients	Scope	Format	Date of Distribution	Section(s) of the Act
Annual Lists	Members of Parliament	Electoral district of the member	Electronic copy	By November 15 of each year	s. 45(1)
	Registered parties (upon request)	Electoral districts in which the registered party endorsed a candidate
Preliminary Lists	Registered and eligible parties (upon request)	Electoral districts in respect of which a writ has been issued	Electronic copy	As soon as possible after the issuance of the writ	s. 93(1.1)
	Candidates (upon request)	Electoral district of the candidate	Electronic copy	Upon confirmation of the candidate's nomination	s. 94
Updated Preliminary Lists	Registered parties (upon request)	Electoral districts in which the registered party endorsed a candidate	Electronic copy	On the 19th day before polling day	ss. 104.1 and 104.2
	Candidates (upon request)	Electoral district of the candidate
Revised Lists	Registered parties	Electoral districts in which the registered party endorsed a candidate	Electronic copy	On or after the 11th day before polling day	ss. 107(3) and 107(4)
	Candidates	Electoral district of the candidate
Official Lists	Registered parties	Electoral districts in which the registered party endorsed a candidate	Electronic copy	On or after the 3rd day before polling day	ss. 107(3) and 107(4)
	Candidates	Electoral district of the candidate
Final Lists	Registered parties	Electoral districts in which the registered party endorsed a candidate	Electronic copy	Without delay after polling day	s. 109
	Elected candidate	Electoral district of the candidate

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