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Report on the 2014 – 2015 Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Elections Canada for the fiscal year ending March 31, 2015. It also provides the variance explanations from the previous fiscal year.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government's priorities.

In particular, for Elections Canada, this includes:

  • be prepared to conduct a federal general election, by-election or referendum
  • administer the political financing provisions of the Canada Elections Act
  • monitor compliance with electoral legislation
  • conduct public information campaigns on voter registration, voting and becoming a candidate
  • conduct education programs for students on the electoral process
  • provide support to the independent commissions in charge of adjusting the boundaries of federal electoral districts following each decennial census
  • carry out studies on alternative voting methods and, with the approval of parliamentarians, test alternative voting processes for future use during electoral events
  • provide assistance and co-operation in electoral matters to electoral agencies in other countries or to international organizations

A summary description of the agency's programs can be found in its 2015 – 2016 Report on Plans and Priorities.

Travel by public and non–public servants, including election workers, across the country is required for Elections Canada to fulfill its mandate, whether in election readiness mode, in delivery mode or to support the 10 independent commissions in charge of adjusting the boundaries of federal electoral districts. Elections Canada has local or regional offices only when electoral events are conducted.

Annual Expenditures for Travel, Hospitality and Conferences of Elections Canada
Expenditure category Expenditures for the year ending March 31, 2015
Expenditures for the previous year ending March 31, 2014
Travel: Public Servants 708 470 238
Travel: Non–Public Servants 1,660 440 1,220
Total Travel 2,368 910 1,458
Hospitality 303 84 219
Conference Fees 1 1 -
Total 2,672 995 1,677
International Travel by Minister and Minister's Staff n/a n/a n/a

Significant variances compared with the previous fiscal year

Compared with fiscal year 2013 – 14, travel and hospitality expenditures increased mainly due to electoral readiness activities for the October 19, 2015 general election. These include pre-event assignments completed by Returning Officers and other field personnel (classified as Non–Public Servants) such as identification and accessibility assessment of potential offices and poll locations in 338 electoral districts across the country. These tasks also enable Returning Officers to identify potential election workers for key positions.