open Secondary menu

Information Officer Guidebook

Getting ready

This section tells you how to get ready before voting days and when you arrive at the polling place.

Tips

  • Notes have been added throughout the book to provide further context to instructions. If you need, feel free to add your own, as well
  • Polling places may be hot or cold, and you may be working at an exterior door – be prepared for both
  • You will set up your own station. The CPS will need your help to get the polling place ready too. You might help the CPS:
    • set up the tables and chairs and organize the room
    • put up posters and signs
    • do site checklists
  • Make sure you know who to ask for help

Get ready the night before

  1. If you are unable to work, call the office
  2. Check that you know where the polling place is located
  3. Have your signed Solemn Declaration EC 10130 with you when working at the polling place and keep it with you all the time
  4. Review Have your ID Ready to Vote EC 90189
  5. Prepare any food, water and medication you will need
  6. Do not wear political party colours or scented products at the polling place
  7. Bring your masks with you if you are wearing personal ones (disposable masks will be available at the polling place)

Set up your station

  1. Arrive at the polling place at the time written at the front of this guidebook
  2. Report to your CPS, get your supplies and instructions

  3. If your table is not set up, set it up at the entrance to face electors as they arrive

    Make sure there is enough space for people with reduced mobility (e.g. in a wheelchair)

    Note candidates' representatives may arrive during set-up

  4. Write your name and "Information Officer" on Election Personnel Identification Card EC 50210 and put it on. Wear it at all times
  5. Organize supplies on your table
  6. Find where polling stations, washrooms, public telephones and emergency exits are located
  7. Find the designated accessible entrance and check that the automatic door opener works
  8. Do any other tasks assigned by the CPS
  9. Review Have Your ID Ready to Vote EC 90189
  10. On election day only, if you are the IO assigned to handle the Sequence Number Sheets, lay out File folders with candidate names on the table, plus one extra folder for spares
  11. At the start of voting hours written at the front of this guidebook, serve electors

What should be on my desk to serve electors?

Check that you have everything. Tell the CPS if anything is missing.

Note CPS may also give you other supplies

Make sure that hand sanitizer is available to electors at the entrance to the building or the voting room.

Based on your role, you may have one or more tables with various items.

What should be on my desk to serve electors?

Text version of "What should be on my desk to serve electors?"

A picture of what the table would look like with one unlabeled folder and four folders with the candidates' names on them.