2022–23 Departmental Results Report

Reporting on Green Procurement

This supplementary information table supports reporting on green procurement activities in accordance with the Policy on Green Procurement.

Context

Although the Office of the Chief Electoral Officer is not bound by the Federal Sustainable Development Act and is not required to develop a full Departmental Sustainable Development Strategy (DSDS), the Office of the Chief Electoral Officer adheres to the principles of the Federal Sustainable Development Strategy (FSDS) by complying with the Policy on Green Procurement.

The Policy on Green Procurement supports the Government of Canada's effort to promote environmental stewardship. In keeping with the objectives of the policy, the Office of the Chief Electoral Officer supports sustainable development by integrating environmental performance considerations into the procurement decision-making process through the actions described in the 2019 to 2022 FSDS "Greening Government" goal.

Commitments

Greening Government: The Government of Canada will transition to low-carbon, climate-resilient, and green operations

Commitments

FSDS target(s)	FSDS contributing action(s)	Corresponding departmental action(s)	Starting point(s) Performance indicator(s) Target(s)	Results achieved	Contribution by each departmental result to the FSDS goal and target
Actions supporting the Greening Government goal and thePolicy on Green Procurement	Departments will use environmental criteria to reduce the environmental impact and ensure best value in government procurement decisions	Ensure green procurement instructions and processes are included in request for proposals	Starting point: PCS includes green submission instructions in its request for proposals 100% of the time. Performance indicator: Percentage of request for proposals, including green instructions Target: 100%	Procurement and Contracting Services (PCS) continues to encourage suppliers to adopt practices that are in line with the Policy on Green Procurement in 100% of request for proposals. Most are submitting electronically with only a few exceptions who mostly comply with using recycled paper, black and white, double sided printing, environmentally preferable formats.	Procurement and Contracting Services (PCS) will encourage suppliers to adopt practices that are in line with the Policy on Green Procurement via instructions in request for proposals. At a minimum, request for proposals will require suppliers to: (a) use paper containing fibre that is certified as originating from a sustainably managed forest and/or containing a minimum of 30% recycled content; (b) use an environmentally preferable format, including black and white printing, double-sided/duplex printing and stapling when possible instead of binding; and (c) use online forms and submit bids electronically where possible.
		Maintain process to reduce the use of paper in the procurement process	Starting point: PCS receives and sends contracts electronically, is able to sign electronically, and permits electronic submission of bids. Performance indicator: Required paper use in stages of the procurement process. Target: Paperless	Elections Canada met its goal to become paperless. All stages of the procurement process are completed electronically.	Maintaining processes to reduce the use of paper directly reduces GHG in the harvesting of lumber, production of paper and transportation, thus reducing the department's footprint
		Environmental performance criteria will form a part of the procurement decision-making process.	Starting point: No data. Performance indicator: % of new procurements where environmental performance criteria are raised as a consideration. Target: By March 31, 2022, 100% of new procurements to consider environmental performance criteria.	Elections Canada has added a criterion to its Procurement Request Form to ensure that environmental performance is considered in 100% of procurement requests and an explanation is required when no standard is applied.	Procurement personnel will ensure that projects consider incorporating criteria for: carbon reduction, sustainable plastics and broader environmental benefits into procurements for goods and services that have a high environmental impact; eliminating the unnecessary use of single-use plastics in government operations, events and meetings; and promoting the procurement of sustainable plastic products and the reduction of associated plastic packaging waste.
	Support for green procurement will be strengthened, including guidance, tools and training for public service employees	Specialists in procurement will complete the Canada School of Public Service Green Procurement course or equivalent.	Starting point: As last assessed, 71% of procurement specialists had completed the course. Performance indicator: % of all specialists in procurement complete the Canada School of Public Service Green Procurement course or equivalent. Target: Remain over 50%	As of reporting, 53% of procurement specialists had completed the course.	Green procurement incorporates environmental criteria into purchasing decisions. Procurement agents who are trained to apply such criteria can award contracts to suppliers with a reduced GHG footprint. This is expected to motivate suppliers to reduce GHG emissions associated with their goods, services and supply chains.

Report on integrating sustainable development

Office of the Chief Electoral Officer will continue to ensure that its decision-making process includes consideration of FSDS goals and targets